Executive Coordinator

Role Overview

We are seeking an Executive Coordinator to support the CEO of a manufacturing firm based in the Kitchener-Waterloo-Cambridge region. This role involves extensive administrative support and coordination duties that ensure efficient executive operations.

Key Responsibilities

• Oversee and manage the CEO's calendar, scheduling meetings and daily activities.
• Arrange and coordinate both domestic and international travel plans.
• Manage communications including emails, phone calls, and executive correspondence.
• Act as the chief liaison and point of contact for the CEO.
• Prepare comprehensive reports, presentations, meeting agendas, and business documentation.
• Keep both physical and digital files organized systematically.
• Handle expense report submissions and maintain receipt records accurately.
• Monitor action items and ensure timely follow-ups on deadlines.
• Organize logistics for executive meetings and manage boardroom arrangements.
• Arrange catering, customer visits, and special executive events.
• Greet and welcome clients, suppliers, and business visitors professionally.
• Exercise discretion and professionalism while managing confidential information.
• Provide day-to-day administrative support to the CEO.

Required Qualifications and Experience

• Prior experience in roles such as Executive Assistant, Personal Assistant, or equivalent administrative positions.
• Competency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent organizational, time-management, and multitasking abilities.
• Strong verbal and written communication skills.
• Professional phone manner and interpersonal capabilities.
• Proven ability to draft and prepare executive reports, presentations, and documents.
• Experience in managing expense reports and maintaining financial records.
• High attention to detail with a strong commitment to confidentiality.
• Ability to work autonomously and effectively prioritize multiple responsibilities.

Additional Information

The position offers a salary range from $55,000 to $60,000 per annum and is located onsite in Cambridge, Ontario. This role requires high professionalism and discretion due to the sensitive nature of the work.