Executive

Role Overview

This position involves managing billing tasks for Time & Materials (T&M) and Fixed Price (FP) projects including creating drafts and pre-bill invoices, reconciling actuals against pre-bills monthly, and making necessary adjustments to billable time. The role requires maintaining and updating project details and forecasting resource engagement accurately. It encompasses month-end activities such as cash receipt application and reconciliation while coordinating with billing leads, account teams, and business managers to ensure monthly billing finalization. Emphasis is placed on adhering to timelines and Service Level Agreements (SLA).

Key Responsibilities

• Draft and prepare billing documents for T&M and FP projects for lead review.
• Generate pre-bill invoices as per client requirements.
• Conduct monthly reconciliations between actuals and pre-bills.
• Adjust and rectify billable time across projects as needed.
• Maintain and update project maintenance records.
• Keep updated forecasts on resource allocation within projects.
• Ensure compliance with established timelines and SLAs.
• Manage cash receipts application, reconcile accounts, and participate in month-end closing activities.
• Collaborate with billing leads, account teams, and business managers to complete monthly billing cycles.
• Support process improvement efforts including simplification and automation.

Requirements and Skills

• Experience in Accounts Receivable with a focus on cash application, preferably 0-1 year.
• Proficient in Microsoft Excel with practical knowledge of formulas, VLOOKUP, pivot tables, charts, and INDEX functions.
• Experience with ERP systems considered an advantage.
• Strong written and verbal communication skills for client interactions.