Purchasing Executive

Role Overview

The Purchasing Executive supports the hotel’s procurement functions by ensuring timely and accurate sourcing, ordering, and receipt of necessary goods and services for daily operations. This role manages purchasing records, communicates with suppliers and internal teams, and helps maintain efficient, ethical purchasing aligned with company standards.

Key Responsibilities

• Process purchase requisitions and create purchase orders adhering to approved procedures.
• Obtain quotations from authorized suppliers to secure competitive pricing without compromising quality.
• Monitor and follow up on purchase orders to guarantee timely goods and service deliveries.
• Verify accuracy of purchase documents prior to approval submissions.
• Coordinate with internal departments to promptly fulfill procurement needs.
• Assist in identifying and onboarding new suppliers and products under the Purchasing Manager’s guidance.
• Track outstanding orders and resolve delivery issues with vendors.
• Maintain strong relationships with approved suppliers, manage supplier records, contracts, and pricing data.
• Communicate supplier updates regarding orders, delivery schedules, availability, and price changes.
• Support supplier evaluations and conduct market surveys when necessary.
• Help monitor inventory levels, coordinate purchasing to maintain optimal stock, and assist in stock-taking activities.
• Collaborate with Cost Controller and departments to ensure optimal product usage and control costs.
• Maintain detailed and organized procurement documentation and reports for audit and record-keeping purposes.
• Facilitate smooth communication and collaboration among hotel departments and suppliers to support operations and projects.
• Ensure all procurement practices comply with company policies, ethical standards, and safety guidelines while safeguarding confidentiality of sensitive commercial information.

Expectations

• Maintain professionalism, integrity, and accuracy in all purchasing tasks.
• Provide reliable, prompt support to various operational teams.
• Build and nurture positive vendor and internal relationships.
• Demonstrate strong organizational and administrative capabilities.
• Show initiative, accountability, and proactiveness in resolving issues.
• Effectively manage multiple priorities in a dynamic hospitality environment.
• Uphold the brand’s values and commitment to excellence.

Qualifications

• Diploma or degree in Supply Chain Management, Procurement, Business Administration, Hospitality Management, or related field preferred.
• Between 1 to 3 years' experience in purchasing, procurement, or supply chain roles, ideally within the hospitality sector.
• Understanding of purchasing procedures, inventory control, and procurement best practices.
• Proficient in Microsoft Office applications, especially Excel; experience with purchasing or ERP systems is a plus.
• Excellent organizational, analytical, and communication skills for cross-department collaboration.
• Ability to prioritize effectively under tight deadlines.
• Experience in luxury hotel or pre-opening setups is advantageous.

About The Employer

Hilton is a renowned global hospitality leader dedicated to exceptional guest experiences and cultivating a supportive workplace for employees. Recognized repeatedly as one of the World’s Best Workplaces, Hilton offers world-class brands and a strong culture centered on operational excellence and employee growth. This role is based at the NoMad Singapore property.

Employee Benefits

• Attractive travel benefits including up to 110 nights of discounted stays at global hotels through Hilton’s travel program.
• Employee stock purchase program offering a 15% discount on Hilton shares to support financial growth.
• Access to caregiving concierge services for personal and family support needs.
• Dedicated crisis concierge providing compassionate assistance during difficult times.
• Free mental health counseling through an Employee Assistance Program.
• Comprehensive health and welfare plans covering medical, dental, and vision care.
• Note: Benefit availability varies by location and employment terms and conditions.