School Clerk

Overview

This role supports a school site by handling front-line clerical tasks and helping with the administration of special academic programs. Working under close supervision, the position provides day-to-day office assistance to school staff, faculty, and leadership while maintaining organized records and supporting student placement and attendance processes. Most of the work is clerical in nature.

Key Duties

• Deliver prompt, accurate, respectful, and empathetic service to internal and external contacts while representing the district professionally.
• Help coordinate and assess special academic programs, including organizing students for testing and related activities.
• Support teachers with attendance tracking in both special programs and regular classrooms, and prepare referrals, supporting documents, and home-visit paperwork.
• Assist with placing new students into special academic programs and share placement information with the relevant classroom teachers.
• Enter assessment details into databases and spreadsheets, including student identifiers, reading assessments, and placement information.
• Prepare student assessment folders, sort them into groups, and file them properly.
• Support the directing teacher with daily attendance tasks for special programs.
• Help with routine classroom and office activities such as gathering supplies, making copies, and preparing report card materials.
• Order, track, and inventory supplies and returned materials as needed.
• Coordinate with the attendance clerk on student entry and withdrawal updates.
• Assist the facilitator with materials for faculty meetings and organize notebooks and documentation for school leadership.
• Maintain designated special program spaces in a clean, orderly, and functional condition.
• Answer phone calls, provide information, take messages, and route them to the appropriate staff members.
• Monitor and patrol assigned areas when required.
• Use office and program equipment such as laminators, copiers, and poster makers.
• Stay current with district technology tools and participate in training to maintain the level of skill needed for the job.
• Ensure information handled as part of the role is accurate and submitted on time.
• Perform additional related duties as assigned.

Minimum Qualifications

A high school diploma or GED is required, along with up to six months of prior office-related experience and/or training, or an equivalent mix of education, training, and experience that demonstrates the knowledge, skills, and abilities needed for the position.

Performance Expectations

The job calls for the ability to collect, organize, copy, record, and transcribe information according to set procedures; communicate effectively with others within established guidelines; operate office tools and equipment; work with reference information; perform basic arithmetic; follow detailed instructions; and make sound decisions in routine situations.

Physical and Working Conditions

The work is typically light in physical demand and may involve occasional lifting, carrying, pushing, or pulling of items weighing about 5 to 10 pounds. The role may require long periods at a keyboard or workstation. Some tasks call for visual discrimination and oral communication. Work is generally performed in normal indoor conditions without significant exposure to adverse environmental factors.

Additional Information

The district provides reasonable accommodation to qualified individuals with disabilities when requested, so they can perform the essential functions of the role.

This position is listed on a salary schedule. The posting does not state a specific pay amount.

Employees may be assigned related duties beyond those listed whenever such tasks are a logical fit for the position.

The role is described as an entry-level clerical position.

The schedule and work setting are onsite at the school location in Orlando, Florida.