School Clerk

Role Overview

This role supports school-based operations under close supervision, with a strong focus on clerical and administrative tasks tied to special school programs. The position helps faculty, staff, and administrators with day-to-day office support, student placement coordination, attendance tracking, and upkeep of program records and work areas.

Key Duties

• Deliver prompt, accurate, courteous, and empathetic service to both internal and external customers while representing OCPS professionally.
• Help coordinate and assess special academic programs, including collecting students and organizing testing groups.
• Support teachers with attendance in special programs and regular classrooms, and prepare referrals, supporting paperwork, and home visit forms.
• Assist in placing new students into special programs and distribute placement copies to the homeroom and directing teacher.
• Enter assessment information into databases and spreadsheets, including student names, teacher assessments, and placement details.
• Create, organize, and file student assessment folders.
• Assist the directing teacher in taking daily attendance for special programs.
• Support teachers with routine classroom and program tasks such as gathering supplies, making copies, and preparing report card documents.
• Order, track, and inventory supplies and materials, including items that are returned.
• Coordinate with the attendance clerk for student entry and withdrawal updates.
• Help prepare meeting materials and organize documentation notebooks for facilitators, principals, and assistant principals.
• Maintain the cleanliness and order of assigned special program rooms and workspaces.
• Answer telephones, share information, route messages, and provide general assistance as needed.
• Monitor and patrol assigned areas when required.
• Operate office and production equipment such as laminators, copiers, and poster makers.
• Stay current with district technology tools and attend training provided by the district to maintain required skill levels.
• Ensure that all information maintained as part of the role is accurate and updated in a timely manner.

Additional Information

This is an entry-level clerical position. Most of the work is administrative in nature. The duties listed are representative rather than exhaustive, and management may assign additional related tasks when appropriate.

Minimum Qualifications

A high school diploma or GED is required. Candidates should also have up to six months of prior office work experience and/or training, or an equivalent mix of education, training, and experience that prepares them to perform the job effectively.

Performance Aptitudes

• Ability to compile, copy, record, and transcribe data following a set format or procedure.
• Comfort working with people to gather information, clarify details, and communicate within established guidelines.
• Capability to operate office equipment, machinery, tools, and related materials.
• Ability to work with reference information and use verbal comprehension effectively.
• Basic math skills, including addition, subtraction, multiplication, and division.
• Ability to follow detailed instructions and routine procedures with limited complexity.
• Good situational judgment in repetitive or short-cycle work governed by standard processes.

ADA / Work Conditions

The job involves light physical effort in a sedentary-to-light work setting, including occasional lifting, carrying, pushing, or pulling of light materials weighing about 5 to 10 pounds. Extended time at a keyboard or workstation may be required. Some duties require visual discrimination and oral communication. Work is generally performed in normal indoor conditions without exposure to significant environmental hazards.

Accommodation Statement

The Orange County School District provides reasonable accommodations for qualified individuals with disabilities when an accommodation is requested so they can carry out the essential functions of the position.

Compensation

Compensation follows the applicable salary schedule. No specific pay amount was provided in the source.