Personal Assistant

About the Role

TOA Global seeks a Personal Assistant to provide specialized support to the firm's Partners within the audit and professional services sector. This full-time remote position, based in Manila, offers a unique opportunity to be integral to the audit lifecycle, managing critical administrative workflows that empower executive decision-making and client advisory.

Key Responsibilities

• Handle audit and compliance administration, including preparing conflict checks, client acceptance documents, engagement letters, official correspondence, and assembling financial packages.
• Manage practice databases with full responsibility for client setup and upkeep in APS and Vault systems, oversee monthly billing cycles, and follow up on unpaid invoices to maintain financial health.
• Maintain operational tracking systems such as staff movement schedules and 60-day audit lockdown trackers, ensuring full compliance with firm procedures.
• Produce weekly timesheet summaries and training compliance reports (HARRIE) for Partners, and serve as the main contact for internal team follow-ups to guarantee complete adherence.
• Coordinate executive meetings and professional development activities, including managing Partners’ Continuing Professional Development records.
• Support the preparation and review of client proposals to ensure professional and accurate presentation of the firm’s value propositions.

Candidate Profile

• At least five years of experience in a Personal Assistant, Executive Assistant, or Practice Administrator role within audit or public accounting settings, with a strong grasp of the industry’s time-sensitive and regulatory demands.
• Advanced skills using APS and practice management software for operations reporting and billing management.
• Outstanding organizational and multitasking abilities, capable of managing detailed administrative tools and executive schedules simultaneously.
• Excellent English communication skills, both verbal and written, adept at liaising with domestic Partners and international teams while assertively following up on action items.
• A proactive attitude marked by anticipation of Partner needs and independent resolution of workflow issues.

Why Join Us

• Generous annual leave of 21 days, flexible for personal time or emergencies.
• Recognition program offering cash rewards or free HMO dependents on 2nd work anniversary.
• Comprehensive health insurance and life coverage from the first day of employment.
• Regular working hours from 7:00 AM to 4:00 PM, Monday through Friday, aligning conveniently with Australian business hours without night shifts.
• Work entirely from home with strong corporate IT support, eliminating commute time.
• Work closely with senior accounting partners, gaining specialized insights into global audit operations.

Work Schedule

This position requires availability Monday through Friday, 7:00 AM to 4:00 PM Philippine Time.

Salary Range

Compensation ranges from Php 72,000 to Php 100,000 monthly.