Human Resources Assistant

Company Overview

Kanner & Pintaluga, established in 2003, is a nationally recognized law firm ranked among the NLJ500 and Mid-Market Pro 50. The firm has secured more than $1 billion for clients in property damage and personal injury matters across the country. With close to 100 attorneys and more than 30 offices in the Central and Southeastern United States, the organization is focused on achieving the best possible results for clients and helping them obtain the compensation they deserve.

Role Summary

The Human Resources Assistant supports the HR department by handling daily administrative work and assisting with special projects as needed. This role also serves as a point of contact for attorneys and staff with HR-related questions and administrative concerns.

Key Duties

• Follow up with employees when PTO and PPL leave processes have not been completed correctly.
• Arrange flower deliveries for employees when needed and keep the flower delivery tracker updated.
• Maintain employee records and update files whenever changes are required.
• Draft and distribute birthday month emails after review and approval from the CHRO.
• Prepare and send new hire packets to incoming employees.
• Support onboarding by drafting offer letters, coordinating the employee’s first day, and making sure all required paperwork is finished.
• Respond to questions related to company policies and procedures.
• Scan new hire questionnaires into the system.
• Create fobs for newly hired employees.
• Handle deactivation and replacement of fobs when necessary.
• Send employee departure emails to the administrative teams.
• Take on additional related tasks as assigned.

Working Schedule

This is a full-time position with working hours from 8:00 AM to 5:00 PM, Monday through Friday.

Experience and Skills

Candidates should have an associate’s degree or at least 2 years of experience in human resources or a professional setting. Prior exposure to HRIS software is preferred. The role also requires strong computer literacy, accurate data entry, proficiency with Microsoft Office, the ability to manage a demanding workload, and clear communication with coworkers.

Benefits

Full-time employees and their families are eligible for a competitive benefits package, which may include paid time off, holiday, bereavement, and sick leave; a 401(k) retirement savings plan with firm match; group medical, dental, and vision coverage; employer-paid supplemental benefits; voluntary supplemental benefits; and annual performance reviews.

Equal Opportunity and Employment Terms

The firm is an equal opportunity employer. Job duties may be changed, assigned, or reassigned at the company’s discretion at any time. Employment is at will.

Work Authorization

The employer uses the federal E-Verify system and will submit Form I-9 information to verify work authorization in the United States. If the system cannot confirm authorization, the employee will receive written guidance and an opportunity to contact the Department of Homeland Security or the Social Security Administration to resolve the issue before any employment action is taken. E-Verify is used only after a job offer has been accepted and the I-9 form has been completed.