Events Programme Administrator

About the Role

We are looking for an exceptionally organized administrator who excels in a busy, process-oriented environment. The Events Programme Administrator will play a vital role by providing operational support for a range of international events and delivery programs. This position focuses on behind-the-scenes administration, documentation, and coordination rather than on-site event management or delivery. You will be responsible for ensuring smooth management of tracking, communications, and data flow.

Key Responsibilities

• Manage the central Events inbox by triaging and responding to inquiries from external providers and internal stakeholders.
• Maintain detailed and precise event documentation, including applications, forms, and tracking spreadsheets. Keep internal calendars and web content updated regularly.
• Support the administration of digital events platforms by setting up events, managing attendee information, and handling automated communications.
• Assist daily financial operations such as invoicing, spending tracking, and reconciling accounts post-event.
• Organize event-related meetings, briefings, and follow-up actions, ensuring all milestones and tasks are monitored.

Required Skills and Experience

• Proven experience in administrative roles such as business support, program administration, or team coordination.
• Strong proficiency with Microsoft 365 applications, especially Outlook, Excel, Teams, Forms, and SharePoint, along with the ability to quickly learn new digital tools.
• Exceptional attention to detail with a track record of accuracy while managing a high volume of administrative duties.
• Excellent written communication skills and professional phone and email etiquette for handling stakeholder queries.
• Comfortable managing basic financial tasks including tracking expenses, processing invoices, and reconciliation.

Work Style

• Demonstrates a proactive, reliable attitude and thrives in fast-paced environments.
• Works independently to complete tasks while keeping the team well-informed.
• Maintains composure, organization, and solution-focused thinking when under pressure.

Additional Information

This temporary role requires availability for immediate start and runs through October. The employer is committed to equal employment opportunities and encourages applications from diverse backgrounds.