Purchasing Executive

Job Overview

Fratelli Cosulich Bunkers (S) Pte Ltd is seeking a Purchasing Executive to join their Singapore office. This role involves managing the procurement processes related to vessel requirements while adhering to company guidelines.

Key Responsibilities

• Process Purchase Orders in line with company procurement policies.
• Place orders for vessel supplies only after approval by Technical or Marine Superintendent.
• Negotiate with suppliers to secure the most favorable pricing and terms, including payment and delivery conditions.
• Manage invoice processing and verification for spares and stores orders.
• Review requisitions and coordinate with marine and technical departments to resolve any issues related to specifications, quality, quantities, or delivery timelines.
• Prepare monthly reports detailing the status of spare parts for the fleet.
• Maintain and regularly update the approved vendors list.
• Assess new vendors and perform periodic evaluations of existing suppliers to recommend approval under senior management oversight.
• Coordinate logistics for transporting spares and stores to ships as directed by Superintendents.
• Keep organized filing systems for purchase-related documents like SR, PO, DO, WO, and pass out notes to monitor procurement logistics.
• Prepare procurement audit documentation, assist in closing audit findings, and maintain records supporting process enhancements.
• Arrange shipping of stores and spares via air, sea, and road freight to/from Singapore and overseas ports.
• Continually evaluate and identify suppliers and products offering the best value, delivery performance, and quality.
• Perform additional tasks assigned by Purchasing Manager or Senior Management.

Qualifications and Skills

• Minimum Diploma in Procurement, Logistics, Marine Studies, or related disciplines.
• At least one year of procurement experience, ideally within marine or shipping industries.
• Proficiency with Microsoft Office applications.
• Strong communication skills in English, both spoken and written.
• Ability to work independently with a proactive attitude, attention to detail, and effective interpersonal and negotiation capabilities.