Office Administrator

Role overview

This position supports day-to-day office administration and secretarial operations across one or more administrative areas. The role involves keeping office services running smoothly, coordinating with internal teams and external vendors, and handling a range of routine and ad hoc office support tasks.

Key duties

• Manage utility bill payments, office equipment, and vehicle-related administration.
• Track office stationery, supplies, and IT equipment, including inventory and upkeep.
• Handle invoice logging and collection activities, along with receipt and delivery coordination.
• Maintain attendance records and support attendance-related administration.
• Support the Administration Manager with housing arrangements, supplier coordination, business travel planning, and visa processing.
• Draft, revise, and carry out administrative contracts in English.
• Assist in planning and running team-building activities.
• Oversee recurring vehicle servicing needs such as annual inspections, tyre replacement, and related maintenance.
• Take on other temporary duties as assigned.

Requirements

• Minimum 3 years of relevant experience in an administrative staff or procurement officer role, with the ability to independently manage administrative processes.
• Strong command of Microsoft Office tools, with advanced Excel skills preferred.
• Valid driving licence and practical driving ability are an advantage.
• Excellent spoken and written English is mandatory.
• Ability to speak Chinese is preferred.

Additional information

This is a full-time, onsite role based in Dubai, United Arab Emirates. The position involves handling multiple administrative functions and supporting a fast-moving office environment.