Executive Assistant

About Elegantia Clinics

Integrated Elegance Medical Company, operating as Elegantia Clinics in Jeddah, Saudi Arabia, is a specialized center focusing on aesthetic medicine. The clinic offers advanced treatments in cosmetic care, dermatology, and laser therapies. It prides itself on delivering high-quality patient care using state-of-the-art technology while nurturing a culture of professionalism, innovation, and ongoing improvement.

Role Overview

The clinic is looking for a diligent and professional Executive Assistant to facilitate smooth clinic operations. The role involves managing schedules, coordinating appointments, answering phone inquiries, receiving patients and visitors, and assisting management with research and the preparation of reports.

Key Responsibilities

• Efficiently organize and maintain the clinic’s appointment calendar
• Answer and manage incoming calls and provide necessary administrative support
• Greet and assist patients and visitors ensuring a professional and welcoming atmosphere
• Support preparation of administrative reports and accompany research activities
• Preserve confidentiality and comply with clinic policies
• Assist team members with various administrative and workflow tasks on a daily basis

Qualifications and Skills

• Strong verbal and interpersonal communication skills
• Effective organizational and time management capabilities
• Proficient use of Microsoft Office applications
• Ability to prioritize multiple tasks and work efficiently under time constraints
• Experience with research and compiling reports
• Highest standards of discretion and professionalism
• Preferably holds a Bachelor's degree in Business Administration, Communication, or a related discipline
• Healthcare experience is advantageous
• Fluency in both Arabic and English languages is essential

Why Work With Us

• A professional and supportive workplace environment
• Opportunities to expand skills and advance in career
• Be part of a respected team in the vibrant healthcare industry