Administrative Assistant

About the Role

This full-time, onsite administrative position supports the real estate team and management in ensuring smooth office operations and efficient property management.

Key Responsibilities

• Deliver administrative assistance to real estate agents and management, maintaining organized property listings, client databases, and company documentation.
• Prepare, review, and process various real estate documents including contracts and forms.
• Manage onboarding for new employees by coordinating documentation, system access, orientation, and adherence to company policies.
• Upload and regularly update property listings on platforms such as Property Finder, Bayut, and Dubizzle, ensuring all details and media remain accurate.
• Maintain and refresh the CRM system while tracking listing expiration and renewals.
• Compile and present reports on property portal credit usage to team leaders when required.
• Assist agents with preparing sales and leasing agreements and follow up with clients to secure necessary documentation.
• Support transaction processes and closure of deals, maintaining complete and compliant transaction and client records in line with company policies and RERA guidelines.
• Coordinate internal events, training sessions, and meetings, alongside other administrative tasks assigned by management.

Qualifications and Experience

• At least 1 to 2 years of relevant experience within the Dubai real estate sector, particularly in property listings and portal management.
• Bachelor's degree or comparable experience is required.
• Strong communication, interpersonal, and customer service skills.
• Proficiency in Microsoft Office and G-suite applications.
• Ability to multitask effectively and maintain high discipline.
• Willingness and ability to commute to the office located in Al Barsha 2, Dubai.

Work Schedule

The work hours are from 9:30 AM to 7:00 PM, Monday to Friday, with alternate Saturdays on duty.

Office Location

H&S Real Estate Office, Grey Square, Showroom 2, Umm Suqeim Road, Al Barsha 2, Dubai, United Arab Emirates.