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Position Overview

We are offering a part-time remote role for an Administrative Assistant to support the Technology Excellence team. This role requires working Monday to Friday from 10 AM to 2 PM PST. The candidate will be responsible for day-to-day operational and administrative support to enhance the efficiency of the team.

Key Responsibilities

Coordinate calendars, schedule meetings, and manage team arrangements.
Support planning and logistics for quarterly all-hands meetings, team offsites, and internal events.
Prepare meeting agendas, document notes, and monitor follow-up actions.
Maintain project trackers, operational documentation, and dashboards.
Assist with administrative coordination of annual planning activities.
Manage team communications, announcements, and shared documents.
Handle purchase requests, invoice processing, and basic budget tracking.
Coordinate travel arrangements and event logistics as required.
Identify opportunities to improve administrative processes and recommend efficiencies.

Candidate Qualifications

Minimum of 2 years’ experience in administrative, operations, project coordination, or executive assistance roles.
Exceptional organizational capabilities and effective time management skills.
Proven experience with budget or expense tracking is mandatory.
Strong verbal and written communication skills.
Ability to prioritize multiple tasks independently without close supervision.
Familiarity with collaboration and project management software such as Airtable, Google Workspace, Asana, Notion, or equivalents.
Attention to detail with a strong commitment to follow-through.
Comfort working with distributed teams and maintaining professionalism and confidentiality.

Preferred Attributes

Experience supporting tech or engineering focused teams.
Event or offsite coordination experience.
Knowledge of OKRs or project planning methodologies.

Additional Information

The role requires working during Pacific Standard Time zone hours, Monday through Friday from 10 AM to 2 PM.

Education Requirement

At minimum, high school level education is required.

Administrative Assistant