Administrative Assistant

Position Overview

We are offering a part-time remote role for an Administrative Assistant to support the Technology Excellence team. This role requires working Monday to Friday from 10 AM to 2 PM PST. The candidate will be responsible for day-to-day operational and administrative support to enhance the efficiency of the team.

Key Responsibilities

• Coordinate calendars, schedule meetings, and manage team arrangements.
• Support planning and logistics for quarterly all-hands meetings, team offsites, and internal events.
• Prepare meeting agendas, document notes, and monitor follow-up actions.
• Maintain project trackers, operational documentation, and dashboards.
• Assist with administrative coordination of annual planning activities.
• Manage team communications, announcements, and shared documents.
• Handle purchase requests, invoice processing, and basic budget tracking.
• Coordinate travel arrangements and event logistics as required.
• Identify opportunities to improve administrative processes and recommend efficiencies.

Candidate Qualifications

• Minimum of 2 years’ experience in administrative, operations, project coordination, or executive assistance roles.
• Exceptional organizational capabilities and effective time management skills.
• Proven experience with budget or expense tracking is mandatory.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks independently without close supervision.
• Familiarity with collaboration and project management software such as Airtable, Google Workspace, Asana, Notion, or equivalents.
• Attention to detail with a strong commitment to follow-through.
• Comfort working with distributed teams and maintaining professionalism and confidentiality.

Preferred Attributes

• Experience supporting tech or engineering focused teams.
• Event or offsite coordination experience.
• Knowledge of OKRs or project planning methodologies.

Additional Information

The role requires working during Pacific Standard Time zone hours, Monday through Friday from 10 AM to 2 PM.

Education Requirement

At minimum, high school level education is required.