Site Administrator

About AESTEC Services

AESTEC Services is a prominent leader in Civil Construction and Maintenance, holding long-term contracts across major industrial sites in Gladstone. With over 300 skilled employees, we pride ourselves on a diverse and supportive workplace culture, upheld by a strong commitment to safety and operational excellence.

Working Hours and Location

The role is primarily located at our Head Office, with flexibility to work at QAL and Yarwun sites as required. The standard work schedule is Monday to Thursday from 6:00am to 3:00pm, and Fridays from 6:00am to 12:00pm, allowing for extended weekends.

Key Responsibilities

• Reconcile daily timesheets accurately to ensure proper payroll processing.
• Prepare and reconcile monthly claims with attention to detail.
• Manage document control and perform essential data entry tasks.
• Coordinate travel bookings and monitor fatigue management among staff.
• Assist with employee training initiatives and onboarding processes.
• Support site managers by providing timely reports on project completions.

Candidate Requirements

• Prior experience in site-based administration within a construction or civil environment.
• Proficiency with Excel and strong numerical accuracy.
• Keen attention to detail and a commitment to precision.
• Excellent communication skills paired with the ability to work collaboratively in a team setting.
• Adherence to and promotion of Health & Safety standards on site.

Preferred Qualifications

• Valid White or Blue Card (construction induction certificate).
• Current QAL/BSL/RTAY Blue Medipass, or willingness to obtain this certification.

Benefits and Perks

• Competitive salary package reflecting experience and industry standards.
• Employee recognition programs rewarding dedication and performance.
• Perks including discounted gym memberships and access to the Converge Employee Assistance Program.
• Job security founded on stable, long-term contracts and ongoing projects.

Additional Information

We strongly encourage applications from locals within the Gladstone area. Join a supportive and expanding team and take your career to the next level by applying today.