Executive/Senior Executive, Administrative and Executive Support

About the Role

Are you passionate about improving workers' employment opportunities and employability? Do you excel at connecting workers with employers via job-matching, career guidance, and skills upgrading? Join us to contribute towards recruitment, training, and job redesign initiatives supporting nationwide skills development. We are seeking an Executive or Senior Executive to provide comprehensive administrative and executive support within our employment and employability-focused department.

Key Responsibilities

• Organize and manage Senior Management's calendars, coordinate meetings including preparation of materials, room bookings, and tracking follow-up actions.
• Deliver day-to-day administrative assistance and handle ad-hoc requests to ensure smooth coordination within the department.
• Act as the liaison for both internal and external stakeholders, managing operational correspondence professionally on behalf of Senior Management.
• Facilitate information flow to aid decision-making and maintain effective stakeholder engagement.
• Support logistical aspects such as travel arrangements, events, procurement, invoicing, claims, onboarding and exit procedures, access requests, and other transactions following internal policies.
• Maintain accurate documentation and prepare routine reports or updates to enhance visibility and follow-up actions.
• Identify recurring operational issues and recommend practical improvements for workflows and processes.
• Ensure strict confidentiality and compliance with PDPA and internal governance standards, upholding consistent work practices.

Candidate Profile and Requirements

• Minimum of 2 years' relevant experience supporting senior management or C-suite executives; administrative or secretarial training is advantageous.
• Demonstrated ability to prioritize and organize effectively in dynamic work environments.
• Proven skills in stakeholder management involving senior leaders and external partners.
• Strong communication capabilities both written and oral.
• High degree of discretion, professionalism, and integrity in handling sensitive information.
• Proactive with the ability to anticipate requirements and work independently with limited supervision.
• Proficiency in Microsoft Office suite and virtual collaboration platforms.

Additional Information

Work location is at Jurong East, Devan Nair Institute. Designation and salary will be aligned with experience. Only shortlisted candidates will be contacted.