Executive Assistant Human Resources

About the Role

We are collaborating with a prestigious global investment firm with operations spanning various international markets and sectors. In response to their recent expansion and organizational transformation, they seek a skilled Executive Assistant to support senior leaders in the Human Capital team located in London.

This position is highly visible within a dynamic, collaborative, and people-centered work environment. The successful candidate will deliver executive-level support and coordinate learning and development initiatives throughout the business.

Key Responsibilities

• Proactively manage diaries and schedules for senior Human Capital executives ensuring seamless daily operations.
• Organize intricate meetings involving multiple time zones, including all logistics and communication with stakeholders.
• Arrange both domestic and international travel, handling detailed itineraries, accommodation, and transportation.
• Effectively prioritize and manage a large volume of scheduling requests with good judgement.
• Coordinate learning and development activities such as training sessions, workshops, and related events.
• Handle participant communications, event scheduling, and logistical arrangements.
• Support new employee onboarding processes and induction programs.
• Maintain learning management systems, reporting structures, and track ongoing program documentation.
• Prepare presentations, reports, and proposals for internal team members and stakeholders.
• Collaborate closely with other Executive Assistants and diverse teams throughout the organization.

Qualifications and Skills

• Proven experience as an Executive Assistant supporting senior leadership within corporate, financial services, private equity, or professional services sectors.
• Excellent organisational skills, adept at managing complex calendars and balancing competing priorities.
• Familiarity with Human Resources, Talent Management, Learning & Development, or People Operations is highly beneficial.
• Experience managing training programs, events, or talent development initiatives preferred.
• Strong interpersonal and stakeholder management skills capable of establishing rapport at all organizational levels.
• High proficiency with Microsoft Office Suite and Microsoft 365 applications including Outlook, PowerPoint, Word, and Teams.
• Detail-oriented, highly organised, and takes initiative proactively.
• Demonstrates discretion when handling sensitive and confidential material.
• Effective communicator with a collaborative spirit and a solutions-driven mindset.
• Comfortable operating in a fast-moving, international setting where priorities may shift rapidly.