Executive Assistant

Role Overview

As an Executive Assistant at Westpac, you will serve as a trusted collaborator, ensuring smooth executive operations by providing comprehensive support to the State General Manager – Retail NSW/ACT. Your primary responsibilities will include managing diaries and inboxes meticulously, handling communications, coordinating travel, expenses, and organizing events such as town halls and offsite meetings. This full-time position is based in Sydney at Barangaroo with a flexible hybrid work model.

Key Responsibilities

• Manage complex schedules and inbox correspondence to keep executive priorities aligned and well-coordinated.
• Organize travel itineraries, expense reports, and a variety of business events ensuring seamless planning and execution.
• Provide proactive administrative assistance enabling the executive to focus on strategic priorities.
• Facilitate effective communication and follow-up among internal and external stakeholders.

Qualifications and Experience

• Proven background as an Executive Assistant supporting senior executives in fast-paced, multifaceted organizational settings.
• Exceptional skills in diary, inbox, and task workflow management, able to foresee needs and juggle competing commitments efficiently.
• Proficient digital literacy, including advanced use of AI tools alongside Microsoft Outlook, Word, PowerPoint, Excel, and Teams.
• Innovative mindset on leveraging AI to enhance work productivity and efficiency.
• Strong written and verbal communication abilities, combined with keen attention to detail.
• Competent in managing sensitive and confidential information discreetly with solid judgement.
• Experience with coordinating executive-level meetings and events, ensuring high standards and stakeholder satisfaction.

Why Join Westpac?

• Benefit from special employee offers on banking products, including favorable mortgage rates exclusive to team members.
• Enjoy flexible working arrangements and diverse leave options promoting work-life balance.
• Access tailored professional learning and growth opportunities inside a supportive environment.
• Participate in community volunteering programs reflecting the company’s commitment to social responsibility.

Inclusion and Support

Westpac embraces diversity and inclusivity, inviting applicants of all ages, genders, backgrounds, and abilities. We provide additional support to veterans, Indigenous Australians, and the neurodiverse community. Recruitment accommodations are available upon request to ensure an equitable process.