Document Controller – PMC (Rail)

Overview

We seek a Document Controller to efficiently manage and organize all project-related documentation, ensuring compliance with internal protocols, client standards, and document control regulations. This position will provide essential support to the Project Management Consultancy (PMC) team by verifying proper receipt, registration, distribution, tracking, and archiving of technical, contractual, and project documentation.

Key Responsibilities

• Handle the intake and dissemination of all project materials including correspondence, drawings, reports, submittals, and technical records.
• Maintain accurate document control logs, ensuring correct document indexing, managing revision histories, and monitoring versions rigorously.
• Collaborate actively with project staff, contractors, consultants, and other stakeholders to guarantee timely submission and distribution of documents.
• Utilize Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or equivalent platforms for uploading, accessing, and organizing documents.
• File documents systematically to guarantee their availability and ease of retrieval during audits and reporting activities.
• Monitor the status of documents including follow-ups on pending approvals, actions, and overdue items.
• Assist in compiling weekly and monthly documentation status reports.
• Adhere strictly to document control procedures ensuring alignment with project quality standards.

Qualifications

• Diploma or bachelor’s degree in Administration, Engineering, Project Management, or a related discipline.
• A minimum of five years’ proven experience in document control, ideally within rail, infrastructure, construction, or PMC environments.
• Strong familiarity and hands-on experience with EDMS platforms such as Aconex, SharePoint, or ProjectWise.
• Proficiency in Microsoft Office applications, with advanced skills in Excel.
• Exceptional organizational abilities accompanied by keen attention to detail and accuracy.
• Effective communication skills in English.

About SEGULA Technologies

SEGULA Technologies is an international engineering firm enhancing the competitiveness of various key industrial sectors including automotive, aerospace, energy, rail, naval, life sciences, and telecommunications. Operating across more than 30 countries with 140 global locations, SEGULA emphasizes close client partnerships, driven by the expertise of 15,000 employees worldwide. Renowned for managing extensive projects from the preliminary study phase through to industrialization and production, SEGULA integrates innovation as a core strategic focus. The company champions diversity and gender equality, actively recruiting talent from varied backgrounds.