Document Controller

Job Summary

This role focuses on managing project documents throughout their lifecycle, ensuring all records are controlled, reviewed, and maintained efficiently according to established protocols.

Key Responsibilities

• Manage incoming and outgoing project records following prescribed procedures.
• Copy and distribute project documents as required.
• Coordinate timely document review, approval, and archiving effectively.
• Oversee documentation control throughout the project phases including cataloging, posting, distribution, tracking, and compilation of both physical and digital files.
• Support the project team by managing document statuses and distribution logistics.
• Conduct audits to verify project files are up-to-date and comply with documentation standards.
• Implement and adhere to the project's document control policies and procedures for optimum document management.
• Assist with managing change control processes and documentation adjustments.
• Keep comprehensive records of document correspondence and transactions.
• Organise filing and archiving systems to allow easy access and retrieval.
• Respond to requests, searches, and queries related to project documentation.
• Prepare and deliver finalized as-built documentation upon project completion.

Candidate Requirements

• Possess a minimum of an O Levels certificate or its equivalent.
• Have at least five years of experience in registry and document management roles.
• Demonstrate strong document control skills; familiarity with ISO 9001 standards is advantageous.
• Be proficient in Microsoft Office suite, with strong skills in spreadsheet handling and file management systems.
• Have prior experience using Project Information Management and Electronic Document Management Systems (EDMS).