Executive/Sr. Executive - Operations

About PSA BDP

PSA BDP, part of the PSA Group, is a global leader in integrated supply chain, transportation, and logistics services. With headquarters in Philadelphia, PA, the company employs over 5,500 people internationally. They cater to more than 5,000 customers across sectors such as chemicals, retail and consumer goods, life sciences and pharmaceuticals, as well as electric vehicles and industrial verticals.

PSA BDP fosters a diverse and collaborative workplace culture, emphasizing strong core values throughout its worldwide operations. The organization provides dynamic career paths with abundant opportunities for professional advancement.

Role Overview

The Operations Executive/Senior Executive will oversee the complete invoicing and costing cycle to ensure accuracy and timeliness. Key responsibilities include configuring load defaults in the Transport Management System (TMS), updating estimated costs and revenues promptly, and issuing invoices swiftly—within one business day of invoicing. Ensuring profitability matches initial sales orders is crucial; any deviations require investigation and communication with respective teams or leadership, especially for losses or gross profit changes which must be reported up the chain with necessary approvals.

The role also entails managing open blocks within the Meridian system, validating discrepancies between quotes and actual costs with customers, and maintaining rate documentation securely. Handling invoice disputes and coordinating with internal and external stakeholders is essential to resolving issues efficiently. Strict follow-up with Operations is required to guarantee timely transfer of files, escalating delays as needed. Supplier invoices must also be verified against agreed rates and any conflicts escalated accordingly.

Qualifications and Skills Required

• Prior experience in freight forwarding, including import and export operations.
• Strong proficiency in Microsoft Excel.
• Practical knowledge of Transport Management Systems or ERP software applications.