Admin Executive

Overview

We are looking for a proactive and detail-focused Admin Executive to join our team in Singapore at 16 Raffles Quay, #25-00 Hong Leong Building Singapore 048581. This role requires exceptional organizational skills, multitasking capability, and professionalism to serve as a key point of contact for internal staff, visitors, and external vendors.

Key Responsibilities

• Oversee daily office administration ensuring smooth operational flow.
• Manage office facilities, coordinate maintenance, repairs, and housekeeping.
• Handle procurement and inventory management for office supplies, stationery, and equipment.
• Manage communication channels by professionally responding to calls, emails, correspondence, and visitor inquiries.
• Organize meetings, appointments, company events, and arrange both local and international travel as needed.
• Prepare, edit, and maintain reports, presentations, official letters, and other business documentation.
• Maintain organized and confidential filing systems both physically and digitally.
• Liaise effectively with vendors, contractors, and service providers to ensure timely and quality service delivery.
• Process purchase requests, monitor office expenses, and assist in budget tracking.
• Support HR functions including employee onboarding, attendance tracking, and administrative HR tasks.
• Provide administrative assistance to Finance, Operations, and other departments as required.
• Ensure compliance with company policies, office procedures, and workplace health and safety standards.
• Identify and implement improvements to administrative processes and office practices.
• Undertake additional administrative tasks and special projects as assigned by management.

Requirements & Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related disciplines.
• Experience as an Admin Executive, Office Administrator, or similar role preferred; Singapore experience is an advantage.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud file management tools.
• Excellent verbal and written communication skills in English and Vietnamese; knowledge of other languages is beneficial.
• Strong organizational skills with the ability to handle multiple tasks and maintain attention to detail.
• Resourceful, able to independently solve problems and collaborate effectively in a fast-paced environment.

Benefits

• Attractive salary package complemented by a performance bonus system.
• Comprehensive health, medical, and insurance coverage.
• Paid leave including annual, medical, and public holidays.
• Opportunities for professional growth within a positive and supportive work environment.