Recruiting Coordinator (Contract)

About Apptronik

Apptronik is an innovative robotics company focused on developing AI-driven robots designed to assist humanity in various aspects of life. Our signature humanoid robot, Apollo, is engineered to cooperate thoughtfully with humans, initially targeting critical sectors such as manufacturing and logistics, with future expansion into healthcare, residential, and other areas. Operating at the forefront of applied artificial intelligence, our team tackles challenges across the robotics technology stack, aiming to solve key societal problems. Joining us means contributing to the large-scale deployment of Apollo while addressing complex challenges in safety, commercialization, and mass production to make a positive global impact.

Job Overview

We are looking for an organized and proactive Recruiting Coordinator on a contract basis (minimum duration of 6 months) to strengthen our Talent Acquisition team. This role acts as a vital liaison between candidates, recruiters, and hiring teams, ensuring an efficient, coordinated, and positive interview experience from initiation through completion. Responsibilities include managing intricate interview schedules, handling candidate communications, and ensuring data accuracy within our systems, directly impacting our capability to attract and hire top-tier candidates.

Key Responsibilities

• Manage complex interview scheduling across multiple departments and time zones for phone, video, and onsite formats.
• Coordinate logistical arrangements such as conference room bookings, travel plans, and candidate expense reimbursements.
• Serve as the primary contact for candidates in advanced interview stages, delivering clear communication and fostering a welcoming atmosphere to enhance candidate experience.
• Ensure data integrity by accurately maintaining candidate information, interview feedback, and job status in the Applicant Tracking System (ATS) in line with company protocols.
• Collaborate closely with recruiters and hiring managers to anticipate scheduling conflicts and resolve issues.
• Assist in preparing job postings, documenting recruitment processes, and supporting administrative duties involved in the full recruitment lifecycle.

Required Skills and Qualifications

• Outstanding organizational and time management abilities to juggle multiple priorities effectively in a fast-moving environment.
• Excellent written and oral communication skills delivered with professionalism and empathy.
• Strong attention to detail and dedication to maintaining accurate records.
• Ability to navigate ambiguous scenarios and devise solutions without complete information.
• Experience using ATS platforms such as Greenhouse, Lever, or Workday is highly desirable.
• Proficiency with scheduling applications like Google Calendar or Outlook and competence in Google Workspace tools.
• A customer-focused mindset focused on creating positive interactions with both internal team members and external candidates.
• Discretion and prior experience handling confidential and sensitive information.

Education and Experience

• Bachelor's degree or equivalent practical experience in Human Resources, Business, Communications, or related disciplines.
• Between 1 and 3 years of experience in roles involving coordination, administration, or customer engagement, with preference for recruitment or HR settings.

Physical Requirements

• Ability to sit for extended periods working at a computer workstation.
• Capability to lift items weighing up to 15 pounds as needed.
• Good visual acuity for reading printed material and screen displays.
• Adequate hearing and speech for effective communication.

Additional Information

This position is a direct hire; external agency solicitations will not be considered. Apptronik is committed to equal opportunity employment and prohibits discrimination or harassment based on protected characteristics including race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other category protected by law.