Executive Assistant

Company Overview

Greystone is a nationally recognized private commercial real estate finance firm specializing in multifamily and healthcare lending, having originated $13 billion in loans in 2025. The company consistently ranks in the top 10 lenders for Fannie Mae and Freddie Mac multifamily loans and holds the #1 position nationwide for HUD multifamily and healthcare lending. Additionally, Greystone is a prominent lender in affordable housing, senior housing, and small balance loan sectors. The company embraces a culture centered on charity, inclusivity, and entrepreneurship, with a commitment to improving lives through its work and fostering a supportive workplace.

Role Summary

Greystone is looking for a skilled and highly organized Executive Assistant to provide comprehensive support to a senior executive leading one of the firm's major multifamily and healthcare lending platforms, overseeing 120 team members. This demanding position involves balancing business and personal assistance in roughly equal measure. The role requires a proactive, discreet individual capable of juggling complex professional priorities alongside personal and family logistics while maintaining a warm and approachable demeanor within the wider team.

Key Responsibilities

• Efficiently managing a dynamic, often changing calendar combining business, personal, and family appointments, serving as a trusted gatekeeper to preserve the executive’s time and prioritize tasks.
• Preparing the executive for meetings by gathering background materials, drafting agendas, and tracking follow-up items; attending select meetings to record notes and ensure action items are completed.
• Coordinating all aspects of business and personal travel, meetings, and events, including preparation of materials and agendas and follow-up management.
• Managing the executive’s inbox by drafting correspondence, presentations, and reports; prioritizing emails and ensuring timely responses.
• Handling business and personal expense processing, invoice approvals, insurance submissions, and other administrative forms.
• Supporting ongoing projects and special initiatives by monitoring deadlines, next steps, and responsible personnel.
• Producing and managing the Origination Podcast, including tasks such as recording, editing, and publishing, and maintaining Salesforce reporting.
• Distributing weekly platform updates to leadership including the CEO and chiefs of staff, while overseeing a shared project tracker (e.g., Microsoft Planner).
• Collaborating with the Marketing team to organize platform events and arranging additional ad-hoc local events as necessary.
• Managing onboarding processes for new hires.
• Acting as a personable, visible figure on the office floor, assisting new employees in settling in, fostering relationships, and identifying workplace dynamics or morale issues.
• Handling confidential business and personal information with a high degree of discretion and taking ownership of various ad hoc projects as they arise.

Candidate Requirements

• Minimum of five years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or demanding principals.
• Comfortable managing both professional and personal responsibilities approximately equally.
• Proven record of reliability and stability in previous employment, with the ability to promptly follow through on tasks and proactively identify potential problems.
• Exceptional organizational skills, time management, sound judgment, and the ability to remain composed under changing circumstances.
• Strong communication skills, both written and verbal, and capability to establish rapport at all organizational levels.
• A curious, warm, and process-oriented mindset with a genuine interest in business and continuous improvement, able to convert rough concepts into structured plans.
• Experience with the Entrepreneurial Operating System (EOS) is advantageous.
• Ability to work autonomously, taking initiative from start to finish and deftly transitioning between strategic business tasks and practical personal requests.
• Flexible team player, eager to handle tasks of varying scope with confidence to maintain alignment with executive priorities.
• Tech-savvy with advanced proficiency in Microsoft Office Suite and Microsoft Teams; keen interest in leveraging AI for productivity gains; quick learner of new software, with Workday experience considered a plus.

Compensation and Additional Information

Greystone offers a competitive base salary ranging from $110,000 to $120,000 per year, determined by the candidate’s qualifications at hiring. Employees are also eligible for discretionary bonuses based on performance reviews conducted annually. The company values diversity and inclusion, fostering an environment that encourages innovation and entrepreneurial spirit.

Notes on Fraud Prevention

Official Greystone job postings appear only on the company’s Careers page and official LinkedIn profile. Official communications come exclusively from @greyco.com email addresses and verified LinkedIn accounts. Greystone does not solicit payment, personal financial data, or conduct interviews solely via messaging apps or text. Any suspected fraudulent communications should be reported to Greystone through their official channels.