Receptionist & Office Coordinator

Position Overview

We are seeking a polished, proactive, and customer-focused Receptionist to become part of a corporate environment known for professionalism. This front-of-house role makes you the initial contact point for visitors and clients, ensuring the efficient daily operation of a bustling office.

Key Responsibilities

• Provide a superior five-star welcome experience to all visitors and clients.
• Greet guests, oversee arrivals, and maintain adherence to office security protocols.
• Manage meeting room reservations and ensure meeting spaces are ready for events.
• Collaborate with senior Executive Assistants and internal teams to arrange meetings and cater to visitor needs.
• Coordinate with hospitality services to organize catering, refreshments, and event set-ups.
• Support efficient office operation by identifying and reporting maintenance or facility concerns.
• Handle office supply procurement, including stationery and equipment through external vendors.
• Arrange couriers, deliveries, and pickups with various courier services.
• Answer and redirect calls received through a busy telephone switchboard.
• Manage incoming and outgoing mail, packages, and general correspondence.
• Prepare professional documents, including printing, binding, labeling, and assembling materials with high standards.
• Draft official letters and keep detailed records and spreadsheets.
• Assist with administrative duties such as filing and data handling.
• Support workplace health and safety protocols and maintain associated documentation.
• Organize transportation and logistics for senior personnel as needed.
• Respond courteously and professionally to inquiries by phone, email, and in person.
• Ensure consistent compliance with office operations and administrative procedures.

Candidate Profile

The ideal candidate will take pride in representing the organization positively and excels at creating an excellent initial impression.

• Previous experience in corporate reception, front of house, or office coordination roles.
• Excellent communication and interpersonal skills.
• A naturally positive, professional, and welcoming demeanor.
• Strong organizational skills with the ability to manage several tasks simultaneously.
• Confidence in independent decision-making and problem solving.
• Ability to stay composed in a fast-paced setting.
• Strong eye for detail and a proactive mindset.
• A collaborative spirit and willingness to assist colleagues throughout the organization.

Required Skills and Experience

• Proficient in Microsoft Office applications including Outlook, Word, and Excel.
• Experienced in managing meetings, visitors, and office facility operations.
• Excellent verbal and written communication capabilities.
• Professional telephone etiquette.
• Experience in client-facing corporate environments is a significant advantage.

Work Schedule and Compensation

• Full-time employment from Monday to Friday.
• Standard office hours with occasional flexibility.
• Role requires full presence at the office location.
• Salary up to 36000 pounds annually.

Additional Information

This opening provides a chance to join a cooperative and professional setup, contributing significantly to delivering an impeccable workplace experience for employees and visitors alike.