Office Manager

Role overview

An established global financial services company is opening a new workplace in Dubai International Financial Centre (DIFC) and is looking for an experienced Office Manager to take charge of the setup and day-to-day running of the site. This is a ground-up opportunity to create an efficient, polished office environment and become the central operations contact for the business.

The position begins with support for a team of eight and will evolve as the office grows to approximately 37 senior investment professionals. You will initially handle all office operations yourself, including front-of-house responsibilities, until additional support such as a Receptionist is brought in later.

Working pattern and location

Location: Dubai International Financial Centre (DIFC), Dubai, United Arab Emirates

Schedule: Monday to Friday, 8:30am to 5:30pm

Compensation and package

Base salary: AED 300,000 to AED 400,000 per year, depending on experience

Additional benefits include a performance bonus, private healthcare, pension, and 22 days of annual leave.

Core responsibilities

You will be responsible for setting up the office and keeping it running smoothly on a daily basis. This includes facilities coordination, supplier management, administrative support, and maintaining a professional welcome for visitors and internal stakeholders.

Office management duties

• Set up and oversee the new DIFC office from launch through ongoing operations.
• Manage daily office functioning, facilities, vendors, and third-party service providers.
• Serve as the primary on-site contact to ensure the workplace operates without disruption.
• Handle office budgets, contract administration, and routine business support tasks.
• Arrange maintenance, health and safety matters, and workplace compliance requirements.
• Support senior leaders with operational and administrative needs.
• Provide a professional front-of-house experience by greeting guests and visitors.
• Create practical office processes and refine ways of working over time.
• Develop effective working relationships with external partners and the wider global organisation.

What the employer is looking for

The ideal candidate will already have office management experience in a corporate environment such as financial services, professional services, private equity, investment management, or banking. Experience running an office in Dubai is important, along with a solid understanding of local suppliers and procedures. Prior exposure to DIFC would be a strong advantage.

This role suits someone who works independently, takes initiative, and is comfortable being fully accountable for their area. Strong organisation, careful attention to detail, and confidence managing substantial administration in process-led environments are essential. Excellent spoken and written English is required; Arabic is not needed. A practical, hands-on attitude is important because the office is in a growth phase.

Benefits

• Annual salary of AED 300,000 to AED 400,000, based on experience
• Performance-related bonus
• Private medical coverage
• Pension provision
• 22 days of paid annual leave
• Opportunity to shape a flagship office from the start
• Modern, high-quality office space in DIFC
• Supportive, high-performance culture in a globally recognised firm
• Room to grow with the Dubai business as it expands

Additional information

This is a high-impact role for an experienced Office Manager who wants to build something from the ground up and directly influence how a prestigious new office operates.