Recruiting Specialist

Who You Are

You are a meticulous, people-oriented professional who excels in dynamic environments. You possess excellent organizational skills, a sincere dedication to candidate care, and a collaborative approach. Comfortable working autonomously, you take pride in smooth process management and proactive communication with candidates, hiring managers, and colleagues. Your background includes solid recruiting and operations experience and a desire to contribute meaningfully to a mission-focused team during a key growth phase.

The Role

This temporary position supports the People & Culture team during a planned absence. Reporting to the Senior Director of People and Culture, your responsibilities include overseeing daily recruiting coordination and operational tasks throughout the entire candidate hiring cycle. You ensure a positive and seamless candidate experience, maintain recruiting workflow efficiency, and collaborate closely with hiring managers and the broader team. Ideal candidates have hands-on recruiting coordination expertise, strong attention to detail, and a commitment to purposeful work, managing 5-7 requisitions simultaneously and supporting internal team efforts while delivering excellent external candidate care.

Key Responsibilities

• Manage full-cycle interview scheduling for all open roles, coordinating between candidates and hiring teams
• Keep accurate and current candidate data in the Applicant Tracking System (ATS), maintaining requisitions, stages, and statuses
• Create, post, and manage job advertisements across job boards and internal channels, ensuring consistent and precise messaging
• Serve as main candidate contact, providing timely, warm, and professional communication aligned with company brand and values
• Assist with offer letter preparation and pre-employment procedures, including background checks and new hire documentation, collaborating with HR operations
• Track recruitment metrics and maintain dashboards on pipeline activity and hiring progress
• Document and update standard operating procedures for recruiting workflows to ensure continuity and consistency
• Champion an empathetic and transparent candidate journey at every interaction
• Partner with hiring managers to provide scheduling, logistics, and process support for active searches
• Organize interview panels, prepare materials and agendas, manage virtual interview setup, and troubleshoot any issues
• Support People & Culture projects and administrative tasks as needed, ensuring compliance with recruiting laws and company policies

Qualifications & Skills

• 2-4 years' experience in recruiting coordination or recruiting specialist roles
• Proven ability to manage 5-7 open requisitions concurrently, including coordination and candidate engagement
• 2-3 years' experience with ATS and AI tools (Lever or Greenhouse preferred)
• Background in talent roles within Consumer Packaged Goods, Retail, or Beauty industries, ideally purpose-driven brands
• Bachelor’s degree in Business, Human Resources, or related field, or equivalent experience in talent and culture
• Strong problem-solving skills using data, judgment, and experience
• Successful track record of consulting and supporting hiring managers compassionately
• Commitment to protecting and enhancing candidate experience aligned with company values
• Experience thoughtfully and ethically leveraging Artificial Intelligence solutions
• Proficiency with Microsoft Office Suite, Outlook, Slack, and professional communication platforms
• Excellent interpersonal and communication skills, comfortable collaborating with diverse individuals and teams remotely
• Experience in fully remote workplaces is highly preferred
• Passion for improving childhood nutrition toward a healthier, happier planet
• Ability to thrive in ambiguity, develop cohesive strategies, and make decisions using sound judgment
• Must reside in the United States; visa sponsorship is not available

Company Overview

Once Upon a Farm is dedicated to advancing childhood nutrition through organic, wholesome foods made from the highest quality fruits and vegetables. We are committed to ethical sourcing, social impact, and providing nutritious, delicious products without added sugars or artificial ingredients. Our fully remote, collaborative culture values passion, humility, and positive social change. We welcome diverse individuals who are motivated by our mission to create a healthier and happier world for children.

Additional Information

This is a temporary assignment through The Mom Project with Once Upon a Farm. The job description outlines primary duties but is not exhaustive.