Project Coordinator

Overview

Washington Laboratories, Ltd., based in Frederick, Maryland, is seeking a Project Coordinator at entry to mid-level experience. Established in the testing and electronic equipment certification domain, the company services diverse industries including Medical, Industrial, Energy, Sensing, Communications, Architectural, Defense, and Aerospace sectors with over 30 years of expertise and more than 20,000 completed test programs.

Role Summary

The Project Coordinator will be essential in scheduling, managing, and tracking various equipment testing and certification projects. Effective communication with clients to build trust and lasting relationships is a core responsibility. The role also includes numerous daily administrative tasks vital for smooth operations in an ISO/IEC 17025-accredited laboratory environment.

Key Responsibilities

• Manage the reception area by handling incoming calls, greeting visitors, maintaining a guest sign-in register, and ensuring general cleanliness.
• Track project statuses, coordinate schedules with customers and engineers, and manage laboratory resource allocation.
• Support Accounts Payable/Receivable by handling invoice payments, monthly expense tracking, purchases, document scanning, record maintenance, and expense reporting.
• Coordinate with clients to ensure timely booking and commencement of testing programs.
• Assist the Quality Team with shipping/receiving customer equipment, logging and processing calibration certificates, and maintaining equipment records.
• Update project management trackers and databases to keep customers and laboratory staff informed; maintain organized project files and digital repositories.
• Support the Quoting Team by preparing and sending formal quotations, managing customer communications, reviewing purchase orders, and scheduling jobs.
• Maintain break room and kitchen readiness, including ordering and stocking supplies and managing printer/copier consumables.
• Perform other duties as required to support laboratory functions.

Requirements & Qualifications

• Comfort with following detailed Standard Operating Procedures (SOPs) and maintaining precision in documentation.
• Ability to meet quality system standards and manage multiple priorities effectively.
• Strong organizational skills and meticulous attention to detail.
• Excellent interpersonal and communication skills to build rapport with customers and internal teams.
• Commitment to consistent and accurate work execution.
• Residency within one hour of Frederick, Maryland.

Benefits & Compensation

• Highly competitive health and medical benefits.
• Annual paid time off and sick leave accrual.
• 401(k) plan with employer matching contributions.
• Casual and supportive workplace atmosphere.
• Tuition reimbursement available for training and educational pursuits.
• Complimentary electric vehicle charging access for employees.
• Salary range: $52,000 to $65,000 annually.
• Standard working hours: Monday through Friday, 8 AM to 5 PM.

Location & Work Environment

This position is fully onsite at the Frederick, Maryland facility. Applicants must be located within a one-hour commute radius.