IBDP Coordinator

Job Overview

We are seeking an experienced IBDP Coordinator to commence in August 2026, responsible for managing all facets of the International Baccalaureate Diploma Programme at the school.

Key Responsibilities

• Oversee all administrative functions of the IBDP program, ensuring strict adherence to IBO guidelines and deadlines.
• Maintain comprehensive records of IB publications and correspondence, including forms, reports, and communications with the IBO.
• Coordinate all IB-related activities and liaise with timetable coordinators to fulfill IB scheduling requirements.
• Communicate financial aspects with the accounts department regarding IB payments.
• Keep school leadership consistently updated on IB program developments.
• Serve as the main liaison between school staff, students, parents, administration, and the IBO, managing all related communications.
• Understand and strictly follow all IB procedures as listed in the official Handbook.
• Contribute to marketing initiatives promoting the IB program within the school community and externally.
• Provide detailed information on the IB program to students and parents, ensuring clarity on aims, requirements, and performance.
• Organize and facilitate parent meetings throughout the academic year and advise families of students in grades 8, 9, and 10 on IB preparation.
• Manage student selection and placement in the program, including meeting prospective students and parents and managing transfer student integration.
• Maintain accurate student records and ensure compliance with IB exam and program requirements.
• Monitor student progress and collaborate with IB staff and tutors for any necessary academic or personal adjustments.
• Inform candidates about IB examination procedures and available services such as early results and inquiries.
• Work alongside counselors to provide guidance on future studies, careers, scholarships, and ensure relevant documentation is sent to universities.
• Collect, analyze, and distribute exam results to school leadership, staff, and GEMS officials as required, including during summer.
• Support IB teachers by establishing internal calendars for workload management, analyzing exams, organizing professional development, and facilitating regular staff meetings.
• Ensure all IB staff have access to up-to-date IB resources and adhere to IB regulations.
• Coordinate participation of staff in IB workshops and integration of new staff.
• Supervise teaching of externally taught and self-taught languages, and collaborate with TOK and CAS supervisors to administer their programs effectively.
• Oversee administration of IB assessments, including Extended Essays, exams, orals, and mock tests; ensure proper conduct and distribution of official IB certificates and diplomas.
• Manage the IB program budget and ensure availability of necessary textbooks, resources, and facilities; coordinate with the librarian on relevant materials.
• Undertake a teaching assignment of two IB courses.

Required Skills and Qualifications

• Possess a relevant teaching qualification; a master’s degree is preferred.
• Proven leadership, organizational, and management skills.
• Strong communication, public relations, and teamwork capabilities.
• Deep professional commitment to the successful delivery of the IB Diploma Program.
• Exemplary work ethic with a dedication to contributing to the overall school community and ethos.
• Maintain a positive, professional, and cooperative attitude that aligns with the school's and organization's standards.
• Verified experience in IB teaching and leadership roles.