Executive Assistant

About the Role

We are looking for a seasoned Executive Assistant to deliver top-tier administrative support to senior executives, including the President and Vice President, within the consulting, project management, and construction sectors. This full-time, onsite position in Chicago, IL offers an annual salary range of $60,000 to $70,000.

Key Responsibilities

• Provide comprehensive administrative assistance to executive leadership.
• Manage complex executive schedules, arranging meetings, appointments, and comprehensive travel plans both domestically and internationally.
• Organize meetings by developing agendas, assembling necessary materials, coordinating attendees, and documenting meeting minutes.
• Act as the primary liaison between executives, internal personnel, and external partners.
• Prepare, revise, and proofread correspondence, presentations, reports, and other business documents.
• Conduct research and gather information to assist executive decision-making processes.
• Create presentations and meeting resources using Microsoft Office tools.
• Facilitate virtual meetings employing platforms like Microsoft Teams and other video conferencing software.
• Track assigned tasks and ensure timely completion.
• Support special projects and offer additional assistance as required.

Preferred Qualifications

• Bachelor's degree is preferred, or an equivalent blend of education and relevant experience.
• At least four years of experience providing executive-level support.
• Outstanding organizational skills coupled with effective time management.
• High standards of professionalism, discretion, and confidentiality.
• Strong attention to detail and adept problem-solving capabilities.
• Self-driven with the ability to anticipate the needs of executive leaders effectively.