Executive Assistant and Sales Operations Coordinator
Impact Arabia Building Solutions Company
Riyadh, Riyadh Province, Saudi Arabia · Full Time
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- Experience
- 2+ yrs
- Salary
- SAR 3,000 – SAR 4,000 / month
- Openings
- 1
- Posted
- 3 ਘੰਟੇ ਪਹਿਲਾਂ
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
About the Role
Impact Arabia Building Solutions is urgently seeking a highly organized and proactive Executive Assistant and Sales Operations Coordinator to support the CEO and oversee daily sales and operational functions at their Riyadh office. This critical role requires ownership, independent problem-solving, and significant contribution as part of a growing team.
Primary Responsibilities
- Deliver executive-level assistance to the CEO and support daily business operations.
- Generate and manage professional sales and customer documents such as quotations, sales orders, delivery notes, invoices, and purchase orders.
- Act as liaison among clients, suppliers, warehouse team, and logistics partners to ensure smooth coordination.
- Track and follow up on customer inquiries, orders, project needs, and delivery schedules.
- Oversee warehouse operations including inventory management, stock tracking, and material availability.
- Monitor and pursue customer payments and outstanding receivables.
- Create reports, dashboards, and business analyses leveraging advanced Microsoft Excel techniques.
- Maintain efficient filing systems and accurate business records.
- Organize meetings, calendars, and company communications.
- Support process improvements to enhance internal operational efficiency.
Mandatory Qualifications
- At least 2 years' relevant experience in sales operations, executive assistance, or administration roles.
- Advanced proficiency in Microsoft Excel, specifically with Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, INDEX/MATCH, Conditional Formatting, Data Validation, charts, and handling large datasets.
- Strong command of English, fluent in both written and spoken communication.
- Proven experience in preparing quotations, delivery notes, invoices, purchase orders, and other client documents.
- Familiarity managing warehouse operations, inventory, and logistics coordination.
- Working knowledge of AutoCAD or Revit software.
- Experience working with ERP systems.
- Exceptional organizational skills and meticulous attention to detail.
- Ability to multitask, work efficiently under pressure, and meet deadlines.
- Available to join immediately or no later than one week from the offer date.
Preferred Qualifications
- Experience within building materials, gypsum, drywall, ceilings, interior finishing, or construction sectors is highly desirable.
- Educational background or experience in architecture, interior design, or civil engineering is advantageous.
- Prior involvement working with contractors, consultants, or on construction projects is a plus.
Compensation and Benefits
- Monthly salary range: SAR 3,000 to SAR 4,000 (all-inclusive package).
- Company-provided shared housing accommodations.
- Medical insurance coverage.
- Annual paid leave entitlement.
- Air ticket provided annually.
- Professional work environment and opportunities for career advancement.