ਕੰਮ ਦਾ ਵੇਰਵਾ

About the Role

We are seeking a highly organised and proactive Administrative Assistant to cover maternity leave on a 12-month contract. This position requires providing comprehensive executive support to senior leaders while ensuring the office operates smoothly. The role involves multitasking in a collaborative team setting, handling confidential information with discretion, and maintaining an efficient administrative environment.

Primary Responsibilities

Deliver executive and administrative assistance to senior management.
Manage complex calendars, schedule meetings, and organize appointments efficiently.
Coordinate domestic and international travel plans, including itineraries and accommodations.
Prepare and process expense claims accurately.
Support organization of internal and external events such as client meetings and training programs.
Maintain precise records in internal platforms like Salesforce and Basware.
Process invoices and assist with finance-related administration.
Create reports, presentations, and other business documents.
Oversee office supply inventory and contact databases.
Serve as a main contact for colleagues, visitors, and external partners.
Handle phone and email enquiries with professionalism.
Provide reception coverage and additional administrative assistance as needed.
Manage sensitive information with utmost confidentiality and professionalism.

Required Skills and Experience

Previous experience in roles such as Administrative Assistant, Executive Assistant, or Office Coordinator.
Exceptional organisational skills with the ability to juggle multiple competing priorities.
Strong verbal and written communication abilities.
Proven track record supporting senior executives and stakeholders.
Confidence in managing calendars, scheduling meetings, and arranging travel logistics.
Proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
Familiarity with CRM or finance systems like Salesforce and Basware is beneficial.
High attention to detail complemented by effective problem-solving skills.
A professional, self-motivated mindset with the capacity to work independently.

Benefits and Work Conditions

Hybrid working model requiring presence in the London office three days per week.
Diverse role offering support to senior leadership across the organisation.
Inclusive, collaborative team culture.
Opportunity to positively influence and contribute within a global company.

Additional Information

This position is offered on a contractual basis inside IR35 regulations with a daily remuneration of £220. The role is based in London with a hybrid work arrangement. Our organisation is committed to equality, partnering with clients that value diversity and inclusion in the workplace.

Administrative Assistant