Administrative Assistant

About the Role

We are seeking a highly organised and proactive Administrative Assistant to cover maternity leave on a 12-month contract. This position requires providing comprehensive executive support to senior leaders while ensuring the office operates smoothly. The role involves multitasking in a collaborative team setting, handling confidential information with discretion, and maintaining an efficient administrative environment.

Primary Responsibilities

• Deliver executive and administrative assistance to senior management.
• Manage complex calendars, schedule meetings, and organize appointments efficiently.
• Coordinate domestic and international travel plans, including itineraries and accommodations.
• Prepare and process expense claims accurately.
• Support organization of internal and external events such as client meetings and training programs.
• Maintain precise records in internal platforms like Salesforce and Basware.
• Process invoices and assist with finance-related administration.
• Create reports, presentations, and other business documents.
• Oversee office supply inventory and contact databases.
• Serve as a main contact for colleagues, visitors, and external partners.
• Handle phone and email enquiries with professionalism.
• Provide reception coverage and additional administrative assistance as needed.
• Manage sensitive information with utmost confidentiality and professionalism.

Required Skills and Experience

• Previous experience in roles such as Administrative Assistant, Executive Assistant, or Office Coordinator.
• Exceptional organisational skills with the ability to juggle multiple competing priorities.
• Strong verbal and written communication abilities.
• Proven track record supporting senior executives and stakeholders.
• Confidence in managing calendars, scheduling meetings, and arranging travel logistics.
• Proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with CRM or finance systems like Salesforce and Basware is beneficial.
• High attention to detail complemented by effective problem-solving skills.
• A professional, self-motivated mindset with the capacity to work independently.

Benefits and Work Conditions

• Hybrid working model requiring presence in the London office three days per week.
• Diverse role offering support to senior leadership across the organisation.
• Inclusive, collaborative team culture.
• Opportunity to positively influence and contribute within a global company.

Additional Information

This position is offered on a contractual basis inside IR35 regulations with a daily remuneration of £220. The role is based in London with a hybrid work arrangement. Our organisation is committed to equality, partnering with clients that value diversity and inclusion in the workplace.