Executive Assistant to the CEO

About Odd Bunch

Odd Bunch is dedicated to making groceries more affordable and accessible throughout Canada and beyond. As a rapidly expanding subscription-based grocery service, it focuses on helping families reduce grocery expenses, supporting local farmers, combating food waste, aiding families in need, and promoting environmental sustainability.

Role Overview

As Odd Bunch expands across Canada, Australia, and the US, this Executive Assistant position plays a pivotal role in maintaining smooth daily operations for the CEO. This role involves managing the CEO's schedule, communications, travel logistics, and follow-up activities to keep key initiatives progressing. It suits a versatile individual who enjoys a variety of tasks ranging from coordinating multi-time zone meetings to preparing presentation decks and liaising with internal and external stakeholders. The position offers close collaboration with the CEO, providing mentorship and insight into building a growing bootstrapped company.

Key Responsibilities

• Manage the CEO’s calendar, inbox, and multi-destination travel arrangements across Canada, US, and Australia, ensuring priorities are reflected and preparing in advance for upcoming commitments.
• Drive follow-through by converting the CEO’s objectives into tracked actions, keeping projects on course and raising issues proactively.
• Conduct research, compile summaries, and develop presentations that facilitate quick decision-making for the CEO; draft and manage correspondence as needed.
• Serve as a trusted liaison internally and externally, exercising sound judgment in managing communications and nurturing important partnerships.
• Maintain confidentiality over sensitive financial, legal, and personal information, discerning what should be escalated versus handled discreetly.
• Implement efficient organizational systems and leverage AI tools to enhance productivity and streamline operations, continually improving setups.

Involvement in Company Initiatives

• Support new product expansions, including the Pantry line and wholesale verticals, assisting in launch and iteration phases.
• Engage with the evolving technological tools and data systems that underpin company operations.
• Contribute to groundwork efforts for global expansion, specifically reinforcing Australian presence and US market entry plans.
• Participate in forming and managing strategic partnerships that advance company objectives.
• Gain exposure to core business functions including financing, real estate, strategy, and recruitment intrinsic to scaling a sustainable enterprise.

Candidate Profile

• Has a few years of experience, especially in fast-moving environments, or alternatively demonstrates quick learning and initiative to improve processes.
• Exemplifies strong organizational skills with an ability to juggle detailed tasks alongside broader goals without losing focus.
• Shows high emotional intelligence with keen perception of people and situations, adapting to the CEO’s working style effectively.
• Reliable and accountable, managing responsibilities end-to-end and proactively addressing challenges.
• Trusted with confidential matters, exercising thoughtful judgment about information flow to the CEO.
• Comfortable with AI and standard digital tools like Gmail, Google Calendar, and Slack; thrives in a remote, mostly asynchronous schedule, flexible beyond typical office hours.

Employee Benefits

• Complimentary grocery plan.
• Annual bonus linked to company performance and individual contribution.
• Health insurance available after a three-month period.
• RRSP and pension plan eligibility after twelve months.
• 20 paid vacation days annually.
• Fully remote position within Canada with flexible working hours.
• Allowance for professional development expenses.