Executive Assistant & Business Coordinator

Overview

ACCIONA is hiring for a key support role on the Northland Corridor Warkworth to Te Hana - Ara Tūhono transport infrastructure project in New Zealand. The project is intended to strengthen regional connectivity, improve road safety and contribute to long-term growth and benefits for future generations.

This position offers the chance to join a growing, fast-moving organisation working on a major infrastructure programme. In the role of Executive Assistant & Business Coordinator, you will partner with the Chief Executive Officer and the wider management group to deliver executive assistance, administrative coordination and smooth day-to-day business operations.

You will act as a central coordination hub for leadership support, office administration and business services. The role plays an important part in building an organised, professional workplace as the organisation mobilises and expands.

Responsibilities

• Provide forward-looking executive assistance to the Chief Executive Officer and general administrative support to the management team.
• Organise governance activities for the board, committees and leadership group, including scheduling meetings, preparing agendas, recording minutes, tracking actions and supporting reporting requirements.
• Keep organisational records, registers and company documents accurate, accessible and aligned with internal compliance needs.
• Look after the organisation’s document library and SharePoint setup, ensuring records are properly controlled, stored and maintained.
• Oversee office administration, workplace facilities and business support services to maintain an efficient and professional environment.
• Support onboarding and mobilisation for employees, contractors, consultants and visitors so their experience is smooth and well coordinated.
• Assist with stakeholder engagement, workshops, project events and internal communication activities.
• Help improve business processes and contribute to continuous improvement as the organisation develops.

Requirements

• Previous experience in executive support, governance coordination, office administration or a similar business support role.
• Strong working knowledge of Microsoft Office 365, including Outlook, Word, Excel, PowerPoint and Teams.
• Experience with SharePoint or another document and records management platform, with the ability to keep information organised and well controlled.
• Excellent organisation, communication and stakeholder coordination skills, with the ability to handle multiple priorities, protect confidentiality and deliver strong support in a busy environment.

Additional information

ACCIONA says it values diversity as a source of talent and aims to maintain an inclusive workplace where respect, belonging and engagement are encouraged for everyone. Applications are welcomed from all people regardless of origin, circumstances, background or condition.

Applicants must be New Zealand citizens or residents, or otherwise have valid work rights for New Zealand.