Facilities Manager

Overview

The Facilities Manager plays a crucial role in overseeing the efficient upkeep, management, and operation of the corporate office environment. This position ensures a secure, productive, and well-maintained workspace that aligns with the company’s standards and supports employee productivity.

Key Duties

• Manage daily building operations including cleaning, HVAC, electrical systems, plumbing, and general maintenance tasks.
• Establish and oversee preventive maintenance plans for office infrastructure and equipment.
• Direct on-site facilities personnel and coordinate with external vendors to maintain smooth building functionality.
• Ensure adherence to corporate policies, all relevant building codes, health and safety laws, and environmental standards.
• Conduct routine safety inspections, audits, and risk assessments to secure a safe work environment.
• Maintain detailed records of safety protocols, compliance documentation, and incident reports.
• Optimize office space usage and seating plans to enhance operational efficiency and employee comfort.
• Manage office refurbishments, modifications, and relocations minimizing disruptions to work.
• Collaborate on workplace design projects that align with organizational culture and hybrid working models.
• Oversee vendor contracts and relations involving security, housekeeping, catering, pest control, and other services.
• Evaluate vendor performance against service-level agreements and ensure financially prudent service delivery.
• Identify and onboard new vendors to uphold quality while optimizing costs.
• Prepare and monitor annual facilities budgets covering utilities, maintenance, and capital investments.
• Analyze expenses and propose cost-saving and process efficiency measures.
• Lead sustainability efforts aimed at energy conservation and environmental impact reduction including waste management and recycling programs.
• Track and report sustainability metrics ensuring alignment with corporate Environmental, Social, and Governance (ESG) objectives.
• Develop emergency and business continuity plans including evacuation procedures.
• Coordinate safety drills, first aid, and health training for employees.
• Serve as the main contact during emergencies or critical building incidents.

Qualifications & Experience

• Bachelor’s degree in Facilities Management, Engineering, Business Administration or related disciplines.
• Strong expertise in building systems, safety protocols, and maintenance standards.
• Knowledge of local building regulations and occupational health and safety legislation.
• Professional certifications such as IFMA CFM, BIFM, NEBOSH or IOSH are advantageous.

Skills & Competencies

• Demonstrates strong leadership and capability in team management.
• Excellent interpersonal and communication skills.
• Good analytical reasoning and problem-solving aptitude.
• Effective organizational and time management skills.
• Ability in budgeting, cost control, and contract negotiation.
• Customer-focused mindset prioritizing employee welfare and satisfaction.

Working Environment

• Primarily based at the corporate headquarters with occasional travel to other sites or vendor locations.
• Requires flexibility to respond to after-hours facility emergencies as necessary.