Executive Assistant

Job Summary

This Executive Assistant position based in New York involves providing high-level administrative and executive support, managing schedules, communication, event logistics, and handling sensitive matters with utmost discretion. The role also entails overseeing day-to-day office operations for the U.S. location, managing vendor relations, and serving as a liaison with global teams across multiple regions to implement consistent operational practices.

Key Responsibilities

• Deliver comprehensive support to executives including calendar management, travel planning, expense handling, and meeting coordination.
• Manage confidential and sensitive information professionally and discreetly.
• Act as the main point of contact between executives and both internal and external stakeholders.
• Monitor deadlines, follow up on tasks, and ensure that priorities are addressed promptly.
• Organize logistics for business meals, offsite meetings, and team gatherings as required.
• Supervise daily operations of the U.S. office to maintain an efficient, professional, and organized workspace.
• Oversee office supplies, facility maintenance, and vendor partnerships to ensure seamless functioning.
• Collaborate with global teams in Singapore, India, and the UK to adopt and tailor operational procedures, promoting consistency and best practices in a decentralized, multi-regional context.
• Support onboarding and offboarding for U.S.-based employees by coordinating access, logistics, and office needs.

Requirements

• Availability to work flexibly across different time zones.
• Strong organizational skills with the ability to prioritize effectively.
• Excellent multitasking and time management capabilities.
• Fluent verbal and written communication skills.
• Ability to handle confidential matters with discretion.
• Proficiency in Microsoft Office suite.
• Detail-oriented with a proactive and problem-solving approach.
• Experience ranging from 2 to 7 years in similar roles.
• Education required is any graduate degree.

Compensation

Remuneration will be aligned with current industry standards.