Executive Assistant

Role Overview

A rapidly moving entertainment management firm located in Los Angeles is looking for a proactive and detail-focused Executive Assistant to support a Co-Founder/Manager. This position suits a highly organized self-starter who excels under pressure and values discretion, playing a key role in managing daily operations, client interactions, and providing comprehensive administrative support for various endeavors.

Key Responsibilities

• Oversee and coordinate complex calendars for the Manager and clients, managing logistics for meetings, calls, and appointments both internally and externally.
• Arrange and handle national and international travel plans including flights, accommodations, transportation, and detailed itineraries.
• Prepare, distribute, and monitor offer letters and submissions, and assist with necessary follow-ups.
• Review, summarize, and analyze scripts and creative documents; monitor new submissions and weekend reading materials.
• Perform daily administrative duties such as organizing files, maintaining records, tracking projects, taking notes, scheduling, and managing gifting.
• Update and manage internal tracking systems for new materials, submissions, reads, and ongoing initiatives.
• Support workflow enhancements, maintain databases, and respond to miscellaneous requests as required.

Required Qualifications

• Previous experience in a talent agency or management company is mandatory, with demonstrated capability supporting senior-level talent and executives in a high-demand environment.
• Excellent verbal and written communication skills coupled with a professional and polished approach.
• Exceptional attention to detail paired with the ability to juggle multiple tasks concurrently.
• Comfortable and effective working under pressure in a fast-paced, deadline-oriented setting.
• Strong interpersonal skills for confident engagement with clients, executives, and industry stakeholders.
• Proven ability to manage confidential information with utmost discretion and professionalism.

Additional Information

This position is situated in Beverly Hills, CA and offers an hourly wage ranging from $30 to $40, alongside benefits.

Note: The recruitment agency involved is solely responsible for sourcing candidates and is not the employer. Employment terms, including compensation and benefits, are determined by the hiring client. Submission of an application does not ensure job placement.

The agency is committed to equal employment opportunity and does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.