Events Executive

About the Role

The Events Executive will be responsible for designing and managing engaging social and lifestyle events that foster community connections and enhance member experiences at the Club. This role involves ideating innovative programmes, managing all event logistics, and working closely with vendors and internal teams to ensure flawless execution that aligns with organizational standards.

Key Responsibilities

• Plan and deliver social events, courses, and lifestyle activities from initial concept through to post-event analysis, adhering to the Club's calendar and priorities.
• Generate creative themes and activity concepts that stimulate member involvement and community bonding.
• Develop comprehensive event proposals, timelines, run sheets, and operational checklists to guide execution.
• Coordinate venue arrangements, vendor partnerships, staffing, scheduling, and other logistics.
• Collaborate with internal departments and external partners to ensure timely and quality delivery of events per Club standards.
• Support on-site event activities including setup, member check-in, vendor management, event flow, and issue resolution.
• Manage event finances by preparing budgets, quotations, profit and loss statements, and tracking expenditures.
• Monitor event attendance, key performance indicators, gather member feedback, and assess investment returns.
• Maintain and update the annual social event calendar ensuring coordinated communication.
• Oversee budgeting details, sourcing competitive quotes, and ensuring cost-efficient programme execution.
• Engage with members during events to answer questions, encourage involvement, and collect insights to refine programmes.
• Contribute to community-building initiatives to foster positive experiences and improve participation rates.
• Assist in creating proposals, briefs, promotional materials, and coordinate communications such as posters, digital signage, and emails.
• Keep abreast of trends in lifestyle, recreation, and entertainment to suggest fresh event ideas.
• Support upkeep and operation of Club facilities like games rooms, playrooms, and arcades, and plan activities that promote their use.
• Maintain accurate records, attendance data, feedback summaries, and comprehensive post-event reports.
• Assist in follow-up actions and other operational responsibilities as assigned by management.

Required Qualifications & Experience

• Diploma or higher qualification in Marketing, Event Management, or a related field, with commendable extracurricular achievements in ECA/CCA activities.
• 2 to 3 years of relevant experience in lifestyle or social event management, with proven skills in event coordination, budgeting, vendor relations, and P&L oversight.
• Detail-oriented, resourceful, organized, independent, and driven to produce customer-focused results while managing multiple priorities.
• Strong communication abilities both written and verbal, along with excellent presentation, negotiation, and interpersonal skills.
• Proactive mindset combined with analytical and creative problem-solving capabilities and an awareness of current lifestyle trends.
• Proficiency in Microsoft Excel, PowerPoint, Canva, and AI technologies is required.
• Able to perform effectively under pressure with tight deadlines and concurrent event demands.