Document Controller - Design Office

About Egis

Egis is a global leader specializing in architecture, consulting, construction engineering, and mobility solutions, dedicated to creating sustainable and intelligent infrastructures that address climate challenges. Operating in 100 countries, Egis supports its clients with the expertise of 19,500 employees and pioneers innovations accessible to all projects. In the Middle East, the company employs 3,500 professionals across 8 countries, successfully completing over 700 intricate development projects that boost economic growth and improve living standards. Recognized among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is deeply committed to sustainable development, leveraging strategic acquisitions and profound local market understanding to serve governments, investors, and developers efficiently.

Job Description

We are looking for a meticulous and proactive Document Controller based in Dubai, UAE, to organize, oversee, and maintain all project documentation. The candidate will ensure documentation complies with company policies and procedures, supporting the seamless flow and accessibility of information across projects.

Responsibilities

• Develop and uphold an inclusive document control system for all project files
• Timely receipt, logging, and distribution of all incoming and outgoing documents
• Ensure proper organization and storage of documents for quick retrieval
• Maintain and update document logs, databases, and archival systems
• Enforce and oversee document control protocols and workflows
• Support preparation and dissemination of reports, presentations, and project-related materials
• Work closely with project teams to maintain document version accuracy and manage revisions
• Conduct periodic audits to verify adherence to document control procedures
• Train colleagues on document management systems and processes
• Assist in implementing and maintaining electronic document management systems

Qualifications

• Bachelor’s degree in Business Administration, Information Management, or a related discipline
• A minimum of 10 years’ experience in document control, preferably within construction, engineering, or allied fields
• Proficient with EDMS platforms, such as Aconex, and Microsoft Office tools including Word, Excel, and PowerPoint
• Comprehensive knowledge of document control methodologies, industry standards, and best practices
• Exceptional organizational skills with meticulous attention to detail
• Able to prioritize effectively in a dynamic, fast-paced environment
• Strong interpersonal and communication abilities
• Experience managing databases and conducting data entry tasks
• Familiarity with filing and archiving techniques
• Understanding of applicable industry regulations and standards
• Capable of working independently and collaboratively within teams
• Fluent in English; Arabic language skills are advantageous