Administrative Assistant (Entry-Level)

Overview

WLFrame.Work Services Ltda is seeking a motivated and well-organized Administrative Assistant at the entry or assistant level to support daily operations in Frankfurt, Germany. This full-time position involves backing various departments by managing documentation, coordinating schedules, and ensuring smooth office activities. It offers a valuable chance for individuals eager to start or build their administrative career within a professional and supportive setting.

Key Responsibilities

• Deliver routine administrative support to managers and teams.
• Organize meetings, appointments, and maintain calendars efficiently.
• Prepare, file, and organize business documents, reports, and records accurately.
• Handle emails, phone calls, and internal queries professionally and promptly.
• Perform data entry and keep company databases precise and updated.
• Assist in travel arrangements, meeting setups, and event planning as needed.
• Support onboarding and general administrative duties to facilitate operations.
• Collaborate with internal departments to ensure daily operations run smoothly.
• Safeguard confidentiality of company and employee information.
• Complete other administrative tasks assigned by management.

Qualifications

• A bachelor’s degree, diploma, or comparable qualification in Business Administration, Office Administration, Management, or a related area, or relevant practical experience.
• Prior experience in administrative or office support roles is beneficial but not mandatory.
• Competency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and effective time management.
• Meticulous attention to detail and accuracy in work.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize efficiently.
• A positive attitude with eagerness to learn and grow professionally.
• Capability to work both autonomously and collaboratively within a team setting.
• Good proficiency in English; German language knowledge is advantageous but not compulsory.