Purchasing Coordinator

Job Overview

The Purchasing Coordinator plays a crucial role in ensuring timely procurement and delivery of materials. This position entails managing material requirement planning, liaising with suppliers and internal departments, and overseeing import/export processes to facilitate smooth operations.

Key Responsibilities

• Develop Material Requirement Plans (MRP) monthly for upcoming needs.
• Create and dispatch Purchase Orders to suppliers.
• Monitor suppliers for prompt delivery of orders and documentation.
• Collaborate with the Central Logistics Department (CLD) to ensure efficient shipment clearance.
• Obtain freight cost quotations from CLD for all FOB shipments.
• Coordinate with Import/Export teams to secure shipment certificates such as Saber, FASAH, and Value Chains.
• Submit invoices to the accounting team timely for payment processing.
• File claims with suppliers regarding missing or defective materials, backed by appropriate documentation.
• Follow up with accounting to ensure supplier payments are settled.
• Generate monthly or as-needed procurement reports.
• Respond promptly to Raw Material (RM) shortage lists by ensuring needed materials are procured.
• Track Customs Duty Exemptions on RM to avoid unnecessary payments.
• Prepare Transfer Requests (TR) for inter-company material movements.
• Coordinate with Import/Export and Product Managers for renewal of Product Certificates of Conformity.
• Work closely with warehouse teams across countries to confirm timely receipt of orders and handle quality concerns.

Internal & External Interfaces

• Internal departments include Production, Quality Control, PID, and Supply Chain.
• External contacts consist of Suppliers, Central Logistics Department (CLD), and GESPA.

Qualifications & Experience

• Possession of a Bachelor of Science degree.
• Minimum of three years of experience in a related procurement or purchasing role.