Project Coordinator

Position overview

This role supports day-to-day operations in a busy research and technology setting, with responsibilities spanning procurement, logistics, administration, and reporting. The coordinator will handle purchasing workflows, keep supplier communication moving, track assets and inventory, oversee shipments, and ensure records and updates remain accurate. Success in this position depends on strong organization, sharp attention to detail, and the ability to work smoothly with both internal stakeholders and outside vendors.

Core responsibilities

• Prepare and route purchase requests in line with department procedures.
• Work with procurement teams to keep buying activities progressing on schedule.
• Maintain up-to-date records for assets, equipment, stock, and inventory levels.
• Follow up with suppliers to accelerate pending orders and support on-time delivery.
• Coordinate incoming shipments and help with outgoing logistics when needed.
• Compile and maintain reports covering procurement, logistics, inventory, and operational results.
• Handle goods receipt paperwork and coordinate with finance as required.
• Check supplier invoices, submit them, and follow through to support prompt payment.
• Monitor shipments and keep delivery timelines under close watch.
• Share timely status updates with stakeholders on orders and shipments.
• Assist with budget planning, procurement forecasts, and spending control.
• Process invoices through internal systems and workflow tools.
• Help onboard suppliers and keep vendor information accurate in company systems.
• Communicate progress, risks, and other key updates to relevant stakeholders.
• Take on additional coordination, operational, and administrative tasks as assigned.

Requirements

• At least 5 years of experience in project coordination, procurement, logistics, or operations support.
• Strong command of Microsoft Excel and the wider Microsoft Office suite.
• Hands-on experience with ERP platforms such as SAP, Oracle, or similar systems.
• Familiarity with collaboration and project tools such as Jira and Confluence.
• Well-developed organization, communication, and stakeholder management abilities.
• Comfortable managing several priorities at once in a fast-changing environment.

Qualifications

A bachelor’s degree or an equivalent higher education credential is preferred.

Additional information

This position is based in Abu Dhabi Emirate, United Arab Emirates. No salary, stipend, number of vacancies, or start date were specified in the source.