Information Coordinator

Overview

John Sisk & Son Ltd is a family-owned international construction and engineering group shaping the future of how people live, work, and connect through projects in building, infrastructure, rail, energy, and off-site manufacturing across Ireland, the UK, and Europe. We are seeking an Information Coordinator to manage project document systems and support information management strategies aligned with recognized standards.

Key Responsibilities

• Manage and validate incoming and outgoing project documentation, ensuring proper classification, verification, registration, distribution, and accessibility.
• Maintain centralized site files including uncontrolled drawings, registers, and specialized documentation such as Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Implement and configure change control processes within the Common Data Environment (CDE).
• Prepare distribution matrices, status reports, and workflow management for submissions including sample submissions, Technical Queries (TQs), Request for Information (RFIs), complying with project requirements.
• Participate in project meetings to liaise with teams and stakeholders on documentation and information management issues.
• Identify opportunities for process improvements, waste reduction, and risk mitigation related to document workflows.
• Provide coverage for other Document Controllers as needed, facilitating seamless operations during absences.
• Support Information Systems Manager (ISM) in maintaining compliance with corporate Digital Project Delivery procedures and standards.
• Conduct training sessions for new users on digital tools such as VFP and FV, individually or in groups.
• Serve as primary support and coaching contact for project users including clients, design teams, subcontractors, and supply chain partners.
• Assist in defining project file naming protocols and workflows with ISM guidance.
• Ensure project teams adhere strictly to Digital Project Delivery protocols through continuous support and guidance.

Experience and Qualifications

Essential:

• Experience handling large volumes of project data from multiple sources.
• Proficient communicator capable of educating diverse stakeholders on Digital Project Delivery protocols.
• Familiarity with multidisciplinary design teams, clients, subcontractors, and supply chain partners.
• Demonstrated ability and willingness to train and mentor colleagues.
• Knowledge of industry-standard file naming conventions.
• Strong organizational, prioritization, multitasking, and time management abilities.
• Analytical mindset, diligence, and self-motivation.
• Excellent skills in document preparation, formatting, and troubleshooting.
• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Desirable:

• Interest in project delivery processes and construction industry administration.
• Experience in infrastructure projects preferred.
• Knowledge and experience configuring systems compliant with ISO 19650.
• Advanced use of Field View (FV), Dalux, or similar digital field tools.

Additional Information

• Competitive salary package.
• 26 days annual leave.
• Access to pension scheme.
• Comprehensive health, wellbeing, and lifestyle supports.
• Career development opportunities within the company.
• Commitment to equity, inclusion, and accessibility, providing reasonable adjustments during recruitment.
• Encouragement for all qualified applicants to apply regardless of meeting every requirement.
• All recruitment handled internally with no fees payable to agencies.
• Compliance with legal and regulatory standards ensuring fairness and transparency in hiring.