Executive Assistant

Overview

Wise May Ltd is seeking a dedicated Executive Assistant to provide comprehensive support to the CEO within a respected and mission-driven organisation located in Central London. This full-time, permanent role primarily requires office presence, with flexibility aligned to the CEO's availability.

Key Responsibilities

• Deliver high-level administrative and executive support to the CEO, effectively managing a dynamic and demanding calendar.
• Organise and coordinate both domestic and international travel plans including detailed itineraries.
• Prepare meeting agendas, actively participate in meetings, and create precise, quality minutes, especially for governance and board meetings.
• Serve as the principal liaison for internal and external parties on behalf of the CEO.
• Conduct minute-taking during board meetings with accuracy.
• Establish and maintain productive working relationships within the organisation and with external stakeholders.
• Help arrange governance meetings by preparing and distributing necessary documents in advance.
• Anticipate the CEO’s needs proactively, efficiently manage priorities, and ensure timely follow-up on actions.
• Seek and implement process improvements to enhance executive office efficiency.
• Provide administrative assistance across various business operations and handle sensitive matters confidentially.
• Support projects and organisational initiatives, with potential for deeper involvement over time.

Required Qualifications and Skills

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role providing executive-level support.
• Demonstrated expertise in minute-taking, ideally within board or governance contexts.
• Exceptional skills in managing calendars and organizing tasks with the ability to juggle multiple priorities.
• Confident in communication and relationship management with senior leaders and stakeholders.
• Proactive and solution-driven mindset, with strong initiative to identify and implement improvements.
• Excellent verbal and written communication abilities.
• High attention to detail and capability in managing confidential information discreetly.
• Interest and willingness to assist with project work beyond traditional assistant functions is a plus.
• Flexible regarding office attendance, adaptable to the CEO's schedule.