Travel Planner

Role overview

This position supports a private Emirati family by overseeing every aspect of travel planning and coordination. The role calls for someone who is exceptionally organized, proactive, and meticulous, with a strong focus on comfort, efficiency, and absolute confidentiality across both domestic and international trips.

Key responsibilities

• Organize and oversee domestic and overseas travel arrangements for family members from start to finish.
• Reserve flights, private aviation services when needed, hotels, serviced apartments, and local transport.
• Create detailed itineraries that cover schedules, confirmations, reservations, and other essential travel details.
• Manage visa processing, travel insurance, and all supporting documentation required for travel.
• Track the validity of passports, visas, and related travel papers to ensure everything stays current.
• Set up VIP airport assistance, meet-and-greet support, and chauffeur arrangements.
• Look into and suggest suitable destinations, hotels, dining options, leisure activities, and entertainment aligned with the family’s preferences.
• Respond quickly to urgent changes, cancellations, and emergency travel needs.
• Work closely with personal assistants, drivers, security teams, and household staff so that travel operations run smoothly.
• Keep an eye on travel budgets and maintain precise records of bookings and expenses.
• Negotiate favorable pricing and build effective relationships with airlines, hotels, luxury travel firms, and other vendors.
• Remain available beyond standard working hours when urgent travel matters arise.

Requirements

• A bachelor’s degree in Hospitality, Tourism, Business Administration, or a similar discipline is preferred.
• At least 3 to 5 years of experience in luxury travel planning, executive travel coordination, or Travel Consultant work.
• Background supporting VIP clients, UHNW individuals, royal households, or private family offices is strongly preferred.
• Good understanding of international travel rules, visa processes, and documentation requirements.
• Comfort using travel booking platforms and Microsoft Office tools.
• Strong planning, coordination, and multitasking abilities.
• Ability to solve problems effectively and stay composed under pressure.
• Excellent spoken and written English; Arabic is a plus.
• High discretion, professionalism, and respect for confidentiality are essential.
• Experience with luxury holidays and tailor-made travel experiences is preferred.
• Knowledge of private aviation and yacht charter arrangements is an advantage.
• Strong negotiation and supplier management capabilities.
• Willingness to travel when necessary.
• Ability to manage travel plans for multiple family members at the same time.
• Must be highly organized, detail-driven, resourceful, calm under pressure, customer-focused, trustworthy, discreet, and adaptable with working hours and travel demands.

Additional information

The role is based in Dubai, United Arab Emirates, and follows a full-time, onsite working arrangement. The position supports a private family environment, so confidentiality and professionalism are critical. The job may require flexibility outside normal working hours and occasional travel depending on family needs.