Executive Assistant

About Odyssey

Odyssey is an innovative AI research lab developing advanced general world models: causal, multimodal systems capable of long-term environment prediction and interaction. This groundbreaking technology aims to transform industries including robotics, healthcare, education, gaming, defense, and science. The organization's founding team has a strong background in pioneering autonomous vehicle technologies, bringing together expert researchers from DeepMind, Tesla, Waymo, Meta, Apple, and Wayve, among others. Significant venture capital backing comes from top investors such as GV, Amazon, AMD, NVIDIA, and industry leaders including Jeff Dean and Garry Tan.

Role Overview

We are in search of a proactive Executive Assistant to support our leadership team, focusing on executive logistics, office management, and operational execution. This hands-on, trusted position requires a highly organized, fast-moving individual with a collaborative spirit, dedicated to enhancing the effectiveness of our executives, teams, and office environment. You will be the primary contact for the CEO's logistics, manage day-to-day operations of our Palo Alto office ensuring it remains welcoming and well-organized, and contribute to building scalable systems for company growth. This role requires on-site presence five days a week.

Key Responsibilities

• Coordinate calendars, plan schedules, and handle logistics for the CEO and CTO, including organizing board meetings, investor sessions, external engagements, and travel arrangements.
• Engage professionally in communications with diverse stakeholders such as investors, board members, executives, and team members.
• Oversee event execution including venues, catering, audiovisual setup, materials, and overall experience for conferences and meetings.
• Manage daily office operations encompassing supplies, vendor relations, facilities, food services, visitor reception, and office readiness.
• Collaborate with the Chief of Staff in maintaining leadership routines, tracking action items, and ensuring effective follow-through on priority initiatives.
• Lead special projects and urgent operational tasks with energy, structure, and accountability as emerging needs arise.

Qualifications and Skills

• A minimum of five years’ experience in executive support or comparable roles, including direct assistance for CEOs or C-level executives.
• Background in fast-paced startup environments or similarly dynamic settings.
• Exceptional detail orientation with stringent quality standards.
• Excellent written and verbal communication skills, adaptable to various audiences and professional contexts.
• High level of professionalism, sound judgment, and discretion.
• A genuine enthusiasm for the AI technologies Odyssey is developing and their transformative impact.
• Proficiency in leveraging AI tools to enhance workflow efficiency and precision.