Administration and Accounts Coordinator

About the Role

Gralin Property Management Ltd, a well-established and accredited property management agency based in Royal Oak, Auckland, seeks a dedicated and detail-focused Administration and Accounts Coordinator to join their team. This full-time position involves a blend of administrative duties, financial management, client service, and marketing support within residential property management.

Key Responsibilities

• Answer incoming calls and handle customer inquiries courteously and professionally.
• Manage accounts payable and receivable processes along with invoice handling.
• Perform bank reconciliations and maintain accurate financial records.
• Prepare invoices, process payments, and assist in financial reporting activities.
• Maintain thorough records of landlords, tenants, and suppliers.
• Conduct general office administration and document organization tasks.
• Assist with marketing efforts through social media platforms including WeChat, RedNote (Xiaohongshu), and others.
• Support property managers with administrative and financial procedures.
• Provide backup for duties such as inspections, handling rent and water arrears follow-up, and tenancy administration as needed.

Candidate Profile

• Holder of a bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Previous experience in administration, accounting, or office coordination roles.
• Exceptional attention to detail paired with strong organizational capabilities.
• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Familiarity with accounting software is a plus.
• Fluency in written and spoken English and Mandarin Chinese is required.
• Possession of a valid New Zealand driver's licence and access to a reliable vehicle.
• Legal eligibility to work in New Zealand.
• Positive mindset, self-motivated, and eager to learn and develop professionally.

Employee Benefits

• Competitive salary with negotiations based on experience.
• Issued company phone and desktop computer.
• Paid annual leave along with public holidays.
• Supportive and professional team environment.
• Opportunities for long-term career advancement within the company.