Senior Administrative Assistant - Professional Development

About the Role

The Alberta Teachers' Association (ATA) is seeking a Senior Administrative Assistant to join the Professional Development team at our Barnett House location in Edmonton. ATA is a leading organization dedicated to supporting Alberta's educators by advancing public education, championing teachers professional development, and advocating for its membership. We've earned recognition as one of Alberta s Top 80 Employers through our commitment to excellence and employee well-being.

Position Highlights

• Permanent full-time contract
• 35-hour workweek
• A minimum of three weeks paid vacation plus additional paid time off categories promoting work-life balance
• Competitive annual starting salary of $55,811 with progression to $69,494 after three years
• Comprehensive employer-paid benefits covering eligible family members
• Convenient amenities including free on-site parking, gym, cafeteria, outdoor patio, library, and multifaith/quiet spaces

Key Responsibilities

• Prepare, edit, and disseminate materials such as reports, addenda, correspondence, and documents for committees, conferences, workshops, seminars, and meetings
• Ensure all produced documents meet ATA s quality and formatting standards
• Support staff by preparing and editing documents including PowerPoint presentations
• Coordinate scheduling of meetings and events, including booking rooms
• Maintain organized and accurate electronic filing and record-keeping systems
• Manage incoming mail and distribute as appropriate
• Assist with general organizational duties within the program area as assigned
• Answer and screen telephone calls professionally
• Provide assistance at conference venues when required

Qualifications and Skills

• Completion of a relevant certificate along with at least three years of administrative experience demonstrating proficiency in accuracy, keyboarding, proofreading, spelling, punctuation, and grammar
• Ability to handle sensitive and challenging situations while maintaining confidentiality
• Strong verbal and written communication abilities, with interpersonal skills to build and maintain effective working relationships
• Capability to multitask, prioritize work efficiently, and perform under pressure with tight or conflicting deadlines
• Flexibility to adapt to shifting priorities
• Initiative, analytical thinking, and problem-solving skills
• Dedication to continued professional growth
• Intermediate Microsoft Word, Excel, and PowerPoint skills
• Experience using Alinity is advantageous
• Being bilingual in French and English (written and spoken) is a desirable asset

Additional Information

ATA actively encourages applications from diverse candidates and those who are multilingual to better serve our community. Only candidates selected for interviews will be contacted.