Purchase Officer

Key Responsibilities

• Issue purchase orders and monitor their progress to ensure timely fulfillment.
• Place orders for raw materials, components, and services aligned with production demands and approved specifications.
• Conduct timely follow-ups with suppliers according to project timelines, both pre and post delivery.
• Ensure material deliveries are punctual to prevent production disruptions.

Vendor Coordination and Development

• Maintain clear and effective communication with suppliers regarding order progress, lead times, and quality standards.
• Evaluate the performance of vendors and maintain a comprehensive vendor database.
• Assist in initiatives for vendor development and the approval process for new suppliers.

Documentation and Record Management

• Prepare and keep purchase orders, contracts, and all procurement-related documentation organized.
• Collaborate with store and accounts teams for Goods Receipt Note (GRN), invoice verification, and payment processing.
• Accurately record all procurement activities in the ERP system such as SAP or Oracle.

Cost and Inventory Control Support

• Monitor material usage and stock levels in cooperation with store and production teams.
• Propose cost-saving measures and assist in inventory optimization efforts.

Compliance and Reporting

• Ensure compliance with company policies, quality benchmarks, and statutory regulations.
• Generate regular procurement reports covering order status, pending deliveries, and expenses.
• Support both internal and external procurement-related audits.

Continuous Improvement

• Identify areas to enhance procurement processes, reduce lead times, and improve vendor management.
• Participate in lean, Kaizen, and other continuous improvement programs within procurement.

Additional Information

The position requires candidates who are legally authorized to work in the United States. No employment sponsorship will be provided and candidates on temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN are ineligible. No recruiters or agencies should contact for this role.

Equal Opportunity Employment

The employer is committed to providing equal chances in hiring, employment terms, mobility, training, compensation, and occupational health without discrimination based on age, race, color, religion, sex, pregnancy status, marital status, sexual orientation, gender identity/expression, genetic information, citizenship status, national origin, veteran status, political beliefs, or disability.